Executive Assistant

1 month ago

Adelaide, Australia Halcyon Knights Full time

Halcyon Knights is seeking highly organized and proactive Executive Assistant  to support two busy teams within a state government department based in Adelaide CBD. In this role, you will be working across multiple directors, managing their schedules and providing high-level support. This is a dynamic and fast-paced role that requires exceptional communication and multitasking skills. Successful applicant must be able to commence immediately.

ABOUT THE ROLE

  • Manage the directors' calendars efficiently, scheduling meetings and appointments while prioritizing conflicting demands.
  • Prepare and distribute agendas, take accurate and comprehensive minutes, and follow up on action items as needed.
  • Assist in the coordination and execution of meetings, events, and projects, ensuring smooth operations and adherence to timelines.
  • Prepare and handle correspondence, reports, presentations, and other documents as required.
  • Maintain discretion and confidentiality at all times when handling sensitive information.
  • Liaise with internal and external stakeholders to ensure effective communication and coordination.
  • Provide general administrative support to the directors and teams as needed.

Qualifications:

  • Proven experience as an Executive Assistant, preferably within a government environment.
  • Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.
  • Exceptional verbal and written communication skills, with a keen eye for detail.
  • Proficient in using Microsoft Office Suite and other relevant software.
  • Strong interpersonal skills and the ability to build positive working relationships with colleagues and stakeholders.
  • Ability to maintain confidentiality and exercise discretion in all matters.
  • Must have a current police check or willing to obtain one

If you meet the above please apply now. Please note that only shortlisted candidates will be contacted.

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