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Receptionist

1 month ago

Parramatta, Australia Synaco Global Recruitment Full time

Position: Receptionist
Location: Marsden Park
Hourly Pay Rate: $41.11 per hour + super 
Duration: Temp Assignment - 3rd June 2024 to 2nd August 2024 

Our Client

Our client is a proud Australian company that has been at the forefront of designing and building world-class air conditioning technology since 1984.

Overview

We are seeking a dynamic Receptionist / Administrator with at least 2 years of experience in a similar role. Your strong customer focus, exceptional office administration skills, and ability to handle a multi-line phone system will be critical to your success. .This role will be based on site 5 days/38 hours a week at their head office in Marsden Park.You must possess highly effective communication skills, the ability to plan and prioritize tasks, and the capability to work with minimal supervision. A positive, proactive approach and a willingness to learn are essential.

Key Responsibilities

Reception Duties

  • Maintain a clean, organized, and presentable reception area, reflecting a professional company image.
  • Respond promptly and courteously to all incoming calls, transferring calls, taking messages, or screening as necessary.
  • Accurately record and distribute messages to relevant personnel in a timely manner.
  • Greet all visitors warmly, ensuring they sign in and assisting as needed. Announce guests to internal staff and provide refreshments when appropriate.
  • Manage the distribution and return of Hi Vis Visitor Safety Vests.
  • Keep informed about the whereabouts of office personnel throughout the day.
  • Ensure mail and daily banking are ready for courier collection, and sort internal mail for staff.

General Administration

  • Manage company stationery orders, maintaining adequate stock levels.
  • Keep the phone list updated.
  • Distribute received faxes via email.
  • Enter consumer warranty cards for client products.
  • Set up intranet logins for customers upon Sales team requests.
  • Date stamp and forward accounts payable invoices for processing.
  • Mail sales invoices, statements, and payment advices daily/monthly.
  • Organize receipt collaboration and send to the credit card portal monthly.
  • Sort and distribute mail each morning.
  • Order and store milk deliveries.
  • Coordinate with cleaners to maintain adequate cleaning product stocks.
  • Arrange servicing and repairs of office hardware.
  • Reconcile Australia Post mailing statements and pricing invoices monthly.

Cross Functional Support / Training

  • Assist other company personnel as requested and approved by the Customer Care Manager.
  • Support the Executive Assistant with company travel bookings as needed.
  • Undertake additional duties and responsibilities as required.
  • Participate in on-the-job training for others and any appropriate training programs.
  • Prepare and maintain stock for monthly BBQs.
  • Monitor and book meeting rooms via Outlook.
  • Assist in restocking kitchens with tea, coffee, and other supplies.
  • Organize catering for meetings and visitors as needed.
  • Continuously seek potential improvements in task completion methods.

Successful Candidate - Experience and Characteristics required 

This role operates with a degree of autonomy in setting daily work priorities within agreed goals.

Qualifications & Experience + Characteristics 

  • 2+ years of experience in a similar role
  • Certificate III in Business Administration or higher (desirable)
  • Experience working a busy reception desk
  • Intermediate skills in Microsoft Outlook, Excel, and Word
  • ERP Software experience, particularly with Microsoft Dynamics (desirable)
  • Work both independently and collaboratively.
  • Demonstrate initiative and deliver on projects.
  • Understand issues and propose resolution options.
  • Review procedures and processes for improvement recommendations.
  • Think innovatively and be willing to try different approaches.
  • Highly effective communication
  • Planning and prioritizing
  • Proactive approach

Whats next? 

If this role sounds like you and you can start IMMEDIATELY... APPLY NOW 

For any confidential discussions or if you would like more information on this role, please reach out to Layla Homsi on Layla.homsi@sandyou.com.au 

Apply

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