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Executive Assistant to GM EPMO

3 months ago

Redfern, Australia Australia Post Full time

Help us deliver like never before  

Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and for our people. We’re moving forward and we want you to come along for the ride.  

About the opportunity

Reporting to the General Manager, Enterprise Project Management Office (EPMO), you will provide a wide range of office administration and proactive support to 2 General Managers across Finance in a highly professional manner. 

You will have a strong ability to adapt to changing business requirements, demonstrate commercial acumen, and the ability to communicate and build strong relationships at various levels of the organisation. 

You’ll also   

  • Assist with project management, reporting, diary and travel management, document and correspondence management, meetings and event management, and the general day to day to the GMs and their Teams
  • Manage the administrative functions for the GMs including diary management, meeting/ conference logistics etc
  • Building and establishing proactive relationships and networks with people across different locations, levels, and departments including GM EAs
  • Take the initiative to proactively identify opportunities for improvement, focusing on service, efficiency, and team improvement 
  • Support the GMs in the preparation of conference presentations, EC and Board reports, and papers (including formatting to requirements and distribution in required timeframes)
  • Establish and maintain team information (including financial), documentation, and filing systems as required 
  • Effectively manage and prioritise competing requirements to ensure stakeholder expectations are consistently met or exceeded whilst always operating collaboratively and cooperatively
  • Provide advice and support the implementation and administration of office policies and procedures 
  • Deal professionally and discretely with confidential and sensitive information/ matters

 

About you  

  • Extensive knowledge and experience in providing a full range of administration support functions to senior executives
  • Experience working to tight deadlines and seeing tasks through to completion with minimal supervision
  • Ability to apply professional judgement as an Executive Assistant and maintain confidentiality with discretion 
  • Advanced organisational skills and ability to manage conflicting priorities, planning and supporting events such as department meetings and conferences
  • Experience working in a demanding environment with a high attention to detail 

How we’ll deliver for you

  • Join one of the most culturally and linguistically diverse workforces in Australia, where we’re all ages, genders and come from all walks of life
  • We deliver on our values of Trust, Inclusivity, Empowerment and Safety every day. They’re the TIES that bind our team together 
  • Immerse yourself in the AP Way – where every single team member partakes in a learning module to help understand the vital role we play in delivering on our strategy and purpose.

We’re delivering together 
At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees.
 
We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace. If you have any questions about accessibility, please contact our Diversity & Inclusion team on inclusivecareers@auspost.com.au