Project Officer

1 week ago

Sydney, Australia MA MISSION AUSTRALIA Full time
  • Full Time, Permanent Role offering 35 hours per week
  • Location: Sydney Office 3 days a week plus 2 days Hybrid option
  • Make a meaningful difference to the lives of Australians in need

Life at Mission Australia

When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we stand together with anyone who needs us, for as long as they need us. Find out more about us and our purpose.

Your Opportunity

Join our EPMO team as a full-time Project Officer, working across a variety of projects from construction to IT. In this role, you will elevate effectiveness and efficiency through meticulous reporting, seamless project plan implementation, streamlined administrative activities, optimized processes and practices, and meticulous key document management. This is an exciting opportunity to make a significant impact on our projects and overall organizational efficiency.

If you are passionate about project management and ready to take on diverse challenges, we would love to hear from you.

Your key responsibilities will be to:

  • Assist in preparation and completion of governance reports and project status reports for Project Steering Committees and Portfolio Governance Forums. Meeting preparations and follow up, presentations, roadmaps, agendas, minutes, maintaining logs and registers
  • Input data to and assist in the development and maintenance of the EPMO project management recording system.
  • Coordinating input from all required contributors for reporting requirements
  • Suggesting, documenting, executing and embedding PMO process and practice improvements
  • Maintaining project calendars including key meetings, staff leave and key dates, following up on any actions, managing issues, and escalating where necessary
  • Applying Mission Australia methodologies and frameworks to ensure orderly and controlled projects
  • Manage the project portfolio communications schedule as required by the EPMO to ensure the right staff are receiving the right messages at the right time
  • Risk mitigation tracking and RAID tracking in streams
  • Assist in executing project templates and schedule training for wider Mission Australia staff

Requirements for Success

  • A minimum of 3 years working across complex business projects
  • Results oriented with ability to deliver results in a controlled and effective manner while consistently moving within Mission Australia’s values
  • Proven track record in project coordination
  • Excellent time management skills with the ability to remain focused under pressure
  • Good interpersonal and communication skills (verbal & written)
  • Sound judgment, problem solving and analytical skills
  • Intermediate competency in the Microsoft Office suite of programs including project, Outlook, Teams (SharePoint), PowerPoint
  • Advanced competency in Excel and Word
  • Experience in ServiceNow reporting is desirable

Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people.

Our Culture

Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.

We prioritize the safety and wellbeing of everyone, both within our team and the individuals we serve.

We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you’re skilled and actively support our purpose and values, you would be welcome at Mission Australia.

If you live with disability and require support to submit your application, please email talentattraction@missionaustralia.com.au or visit our Careers page for additional contact details.

Find out more about a career with Mission Australia.

Your enefits

  • Rewarding work – every day you know you’re making a real difference
  • Not-for-profit salary packaging, reducing your tax (details via AccessPay)
  • Free external, confidential counselling and access to chaplaincy support
  • Volunteering opportunities
  • Opportunity to purchase additional annual leave
  • Extra leave including; Mission Australia Thank You Day & Work Anniversary Day off

How to Apply

Click ‘Apply’ and send your application today

As a committed Circle Back Initiative employer, we will respond to your application.

Applications are shortlisted as they are received. Please apply as soon as possible to be considered. Thank you

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