Executive Assistant

5 days ago

Camberwell, Australia coles Full time

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.


About the team 

Finance makes it easier for us to win together as a business. Our team works side-by-side with every other team to help bring commercial thinking into what they do and make moves that support our strategic business decisions. 

We offer good work-life balance, flexible working arrangements and excellent compensation benefits.  We have an empowering and inclusive culture with open and effective management providing career stability. 

About the role 

Supporting the General Manager for Property and General Manager for Finance Operations & Sustainability (GM), this role acts as a key support for the two GM's and a point of contact between a multitude of stakeholders, both internal and external.

In this role you will provide end-to-end administration support to both GM's, as well as administration support to the GM’s direct reports and wider teams.

On a day-to-day basis, you will assist with diary and travel management, preparation of and maintenance of documents/presentations, co-ordination and support of events, conferences and team days, archiving/file management, expense reconciliation, problem solving and strong stakeholder engagement.

Other ways you can make an impact include:

  • Represent the GM’s and respective teams within the EA community across Coles
  • Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
  • Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
  • Manage and complete P&C administrative tasks 
  • Act with complete confidentiality and integrity at all times
About you and your skills

We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills, strong stakeholder management skills, and a future-focused mindset to plan in advance.

You’ll also:

  • A successful track record in a large organisation
  • Excellent verbal and written communication
  • Ability to adapt, multitask and problem-solve
  • Demonstrable experience handling confidential information
  • Maturity, resilience, and the ability to work with minimal direction at times
  • Confidence to liaise with all levels of the organisation
  • Production on reporting and presentations using the Microsoft platform: PowerPoint, SharePoint, Teams, Shared docs etc
     

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