Executive Assistant

2 months ago

Gold Coast, Australia Education Full time

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About Pimpama State Secondary College
Our College opened on 29 January 2013 with Year 7 and 8.
The school is located on Dixon Drive, Pimpama. To ensure the school is able to cater for students within the enrolment boundary an enrolment management plan (School EMP) is in place.
Our primary focus will be on personalising the learning experience for each child. This means focussing on the relationship between the teacher and the student, using technologies to engage and enrich learning and making innovative use of our learning spaces.
About the Role
**This position is varied and responsibilities include**:

- Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
- Maintain effective time management practices for the Principal/Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
- Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.
- Coordinate the provision of administrative and executive support to conferences and meetings, includingorganising room bookings, travel, accommodation and registrations.
- Coordinate the dissemination of information to office personnel and provide advice regarding office administrativeprocedures.
- Produce advanced desktop published documents
- Prepare draft correspondence, reports and submissions on human resource and financial management issuesand maintain and enhance administrative systems and processes to maximise the effectiveness of schoolservices.
- Coordinate the records management activities, including records of incoming correspondence and Right toInformation requests and monitor the flow of correspondence and provide advice and training in recordsmanagement to other personnel.
- Manage records and other information resources so that information relevant to the college and itsfunctions is readily available to clients.
- Receive and identify client needs and assist visitors and /or appropriately redirect telephone calls

You will be rewarded with 11 weeks off annually, flexible ADO arrrangements, an amazing office and a friendly and supportive team.
**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Assistant

    6 months ago

    Gold Coast, Australia Beaumont People Full time

    Executive Assistant - Immediate start | Full time hours - Gold Coast and Northern Rivers locations Beaumont People are seeking experienced Executive Assistants for various temporary assignments. This is your opportunity to work for local not-for-profit organisations in the Gold Coast and Northern Rivers region - Executive Assistant - Immediate start,...

  • Executive Assistant

    5 months ago

    Gold Coast, Australia HAYS Full time

    This new Executive Assistant opportunity on the Gold Coast offers great benefits and career progression! **Your new company** As the Executive Assistant, you will join a large team whilst working one-on-one with your direct report. This organisation has a friendly culture, and they are looking for someone who can contribute to this whilst also bringing...

  • Executive Assistant

    5 months ago

    Gold Coast, Australia HAYS Full time

    A rare temp to perm opportunity for an experience EA based on the Northern Gold Coast! **Your new company** A successful builder and manufacturer on the Gold Coast seeking an experienced Executive Assistant. Working in a modern, open-plan office, you will be supported by the team around you and full training will be provided on their systems and...

  • Executive Assistant

    2 weeks ago

    Gold Coast, Queensland, Australia Bond University Full time

    About the PositionBond University, a leading independent university in Australia, is seeking an experienced part-time Executive Assistant to join its administrative team. This dynamic role will provide high-level administrative and executive support to the Office of the Provost, including diary management, travel arrangements, and secretariat...

  • Executive Assistant

    5 months ago

    Gold Coast, Australia HAYS Full time

    Join a national organisation as the EA to the Director in this rare temporary to permanent role **Your new company** An exciting opportunity has become available for an experienced Executive Assistant to join a Gold Coast-based manufacturing business. This forward-thinking business has a dynamic and friendly team culture. This is a temporary role with a...

  • Executive Assistant

    5 months ago

    Gold Coast, Australia Page Personnel Full time

    $87k - $95k + super - Supporting a genuine, highly respected executive in private healthcare **About Our Client**: Leading Private health care provider with a need to appoint their new Executive Assistant with their team! - Coordinating complex calendar management and travel arrangements - Production and formatting of documentation including reports and...

  • Executive Assistant

    3 weeks ago

    Gold Coast, Australia Bond University Full time

    About the position As Australia’s first private, not-for-profit university’, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and...

  • Executive Assistant

    4 months ago

    Gold Coast, Australia HAYS Full time

    Be part of a close-knit and dedicated team that are committed to excellence. **Your new company** This client is one of Australia’s largest inflight catering, retail partner, food manufacturing, travel retail technology and airport lounge management. Chosen by many of the world’s top airlines, they operate 16 catering facilities across 10...

  • Executive Assistant

    4 months ago

    Gold Coast, Australia HAYS Full time

    Are you an experienced EA looking for your next challenge? This role is for you! **Your new company** This client is one of Australia’s largest inflight catering, retail partner, food manufacturing, travel retail technology and airport lounge management. Chosen by many of the world’s top airlines, they operate 16 catering facilities across 10...

  • Executive Assistant

    5 months ago

    Gold Coast, Australia KPMG Full time

    Are you a people person who loves variety and can keep pace with a busy team and office? This role would suit an Executive Assistant/Senior Personal Assistant with proven experience providing a range of secretarial and administrative support services. Based in our Gold Coast office, we are looking for a people person who is energetic and looking to work in a...

  • Executive Assistant

    5 months ago

    Gold Coast, Australia HAYS Full time

    Hays client searching for an experienced EA wanting to be a part of a dynamic team **Your new company** A new role has become available for an experienced Executive Assistant to support a very successful General Manager. This is an exciting and ever-changing role for someone who enjoys a varied workload. Our client manages projects heavily across...

  • Executive Assistant

    1 week ago

    Gold Coast, Queensland, Australia Bond University Full time

    About the PositionBond University, a leading independent university, seeks a highly skilled and organized Executive Assistant to join its administrative team. As a key member of the Office of the Provost, you will provide exceptional support to the Provost and the university community.Key ResponsibilitiesProvide high-level administrative support to the...

  • Executive Assistant

    4 months ago

    Gold Coast, Australia Southern Cross Austereo Full time

    **Gold Coast** - **Salaried**: **Who are we?** Southern Cross Austereo is Australia’s leading media entertainment company, home of LiSTNR and the Triple M & HIT network. With the ability to reach 95% of the population through our Radio, TV and Digital channels, our mission is to Entertain, Inform & Inspire all Australians Anytime. Anywhere! - In 2021 we...

  • HR & Office Assistant

    4 months ago

    Gold Coast, Australia Six Degrees Executive Full time

    Location: - Gold-Coast- Job Type: - Permanent- Salary: - $60000 - $65000 per annum, Benefits: + Super- Contact: - Bruno Costa Are you a motivated and aspiring Human Resource graduate or final year student, eager to kick-start your career in a company that values your growth and development? Look no further! Our client is looking for an upstarting individual...

  • Personal/executive Assistant

    5 months ago

    Gold Coast, Australia HAYS Full time

    Amazing team looking for an Executive / Personal Assistant to join their southern Gold Coast-based office. **Your new company** One of Australia’s leading automation and off-grid specialists, who design, create and install some of the most cutting-edge commercial and home automation systems on the market. Based in Currumbin, our client is seeking a...

  • Executive Assistant

    5 months ago

    Gold Coast, Australia Whitefox Recruitment Full time

    Continuous Training and Development to keep your skills as sharp as a race car. - Opportunities for career progression. - A $3,500 Longevity Bonus for seasoned team members. **Ready to shift your career into high gear with a leading multi-franchised auto dealership? Put the pedal to the metal for an exhilarating role that's not just a job, but a journey in...

  • Executive Assistant

    4 months ago

    Gold Coast, Australia Shred-X Full time

    As part of the Freightways Ltd group of companies, SHRED-X is a fast paced and rapidly growing company providing complete secure destruction services for paper, electronic, product, and têxtile waste, diverting over 95% of processed waste away from landfill into sustainable initiatives. We currently have an exciting full-time opportunity for a meticulous...

  • Executive/personal Assistant

    2 months ago

    Gold Coast, Australia HAYS Full time

    Amazing team looking for an Executive / Personal Assistant to join their southern Gold Coast-based office. **Your new company** One of Australia’s leading automation and off-grid specialists, who design, create and install some of the most cutting-edge commercial and home automation systems on the market. Based in Currumbin, our client is seeking a highly...

  • Executive Chef Assistant

    3 weeks ago

    Gold Coast, Queensland, Australia Grupo Mantra Full time

    Job Title: Chef de PartieWe are seeking a highly skilled and motivated Chef de Partie to join our culinary team at Peppers Salt Resort & Spa in Kingscliff. As a key member of our kitchen brigade, you will be responsible for maintaining the highest standards of food quality, presentation, and safety.Key Responsibilities:Assist the Sous and Executive Chef in...

  • Executive Personal Assistant

    2 months ago

    Gold Coast, Australia Altitude EA Full time

    Posted date 19 April 2024 - LocationGold Coast - Contract Type Permanent - SalaryTO $130K PLUS SUPER NEG - Contact NameAnastasia Kelly **Executive Personal Assistant to CEO** **Gold Coast location** **Permanent, full-time hybrid working arrangements** **Salary from $130k, plus super** **About the position** In this busy and dynamic role, your...