Data61 Program and Administration Assistant

1 month ago

Melbourne, Australia CSIRO Full time

The Opportunity

  • New Opening This is a great opportunity to advance your career and be a part of an organisation making a positive contribution at the global level.
  • Join CSIRO - Australia's premier research organisation
  • Flexible work arrangements Mix of home and office.

CSIRO’s Data61 is the digital technologies and data science arm of Australia’s national science agency. With around 400 staff and another 300 affiliate staff through its network of 30 university partners, Data61 represents one of the largest collections of R&D expertise in artificial intelligence, data science, cybersecurity, robotics, and software engineering in the world. With a focus on impact-driven science and technology, Data61 works across disciplines and industry sectors to solve some of the world’s greatest challenges through digital R&D.

The role of the Program and Administration Assistant is to provide support to Data61’s Research Program leadership teams and the Business Unit more broadly. This involves the development, implementation and administration of systems and procedures that assist the management and operations team to achieve their objectives.

Your duties will include:

  • Provide general administrative support to all levels of leadership within the Research Operations Team, and provide direct support Research Programs including Team Leaders, Group Leaders and the Research Directors.
  • Prepare and review correspondence, reports and other materials and assist to coordinate responses to information requests, and follow-up actions
  • Coordinate internal and external meetings or other events, including booking rooms, resources, travel, transport, equipment and catering
  • Establish and maintain electronic document management systems, databases, registers and lists (e.g. HPRM, email distribution lists).

Location: Everleigh, NSW, Australia.
Salary: AU$66,163 to AU$84,207 plus up to 15.4% superannuation
Tenure: Indefinite
Reference: 88861

To be considered you will need:

  • Demonstrated experience in providing secretarial or administrative support to a Senior Manager or Executive in a fast paced and complex environment.
  • Demonstrated proficiency in Microsoft applications including Teams, Word, Excel, Access, PowerPoint and Outlook; and in using HPRM, SAP and ePublish to manage workflow processes and on-line transactions.
  • Demonstrated ability to clearly convey information and ideas, and establish effective interpersonal relationships with a wide variety of people.
  • Demonstrated ability to professionally handle sensitive and confidential information, and use appropriate judgment and discretion.

For full details about this role please view the Position Description

Eligibility
Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents or you must either hold, or be able to obtain, a valid working visa for the duration of the specified term. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.
To enter a CSIRO site, CSIRO will require you to show proof of vaccination against COVID-19 (or show a valid medical exemption from vaccination). If you are unable to meet this requirement, then you must return a negative result on a Rapid Antigen Test (within 48 hours prior to attending site) and wear a face mask whilst on the CSIRO site. These requirements apply if you are attending a CSIRO site as part of a recruitment process.

Flexible Working Arrangements
We work flexibly at CSIRO, offering a range of options for how, when and where you work.

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