Practice Management Assistant – Billing Specialist

3 weeks ago

Sydney, Australia Herbert Smith Freehills Full time
JOB DESCRIPTION

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.


The Opportunity

Our leading Disputes Practice Group is looking for someone who loves billing to join them as Practice Management Assistant – Billing Specialist (PMA) working full-time, Monday to Friday, 9:00 am to 5:30 pm.

This is a unique opportunity to use your experience in legal billing (as a Legal Assistant or Billing Coordinator/Specialist) to respond to the evolving landscape of our business and the drivers of the Practice Group. This will look like:

financial and matter management activities - aiding with complex billing; taking on billing and reporting responsibilities at a client/matter level; and putting systems in place for consistent time/billing arrangements. continuous process improvement - reviewing current financial management processes and identifying gaps and/or opportunities for change. mentoring / knowledge sharing - mentoring to junior or new starters and sharing knowledge acquired with others, particularly in the area of billing.

Skills & experience:

To be successful in this role you will need the following skills:

A minimum of 6 years working on end-to-end billing (preferably in a legal environment). Experience using Aderant Expert is essential. Advanced Microsoft Office knowledge and skills. Excellent communication and stakeholder management. Proven organisational and time management skills with the ability to maintain a high level of attention to detail and organisational skills to prioritise workload and meet deadlines. Demonstrated experience in dealing with ambiguity and adapting to changing circumstances. Strong judgement and problem-solving ability. Proven ability to learn, develop and implement new ways of working and to adopt new systems.

The Team:

The role of our Practice Group Legal Support (PGLS) team is critical in assisting our people to perform at the highest level and delivering the best possible service to our clients. They do this by providing high quality administrative support ranging from diary, email and matter management to producing a wide range of complex documents while utilising problem solving and influencing skills.

What we Offer:

At Herbert Smith Freehills we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client and learning needs. To continue to support our staff working from home as a part of Agile 60, we offer an allowance for home office furniture as well as IT equipment. We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality. We aim to support our people through their career and life milestones. We offer 26 weeks paid parental leave, which includes superannuation on both paid and unpaid parental leave up to 52 weeks. Our policy applies to parents regardless of gender, subject to six months of continuous employment at HSF. At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus, and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work. People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback. To view our benefits in Australia, please copy this link into your browser -

Team

Disputes

Working Pattern

Full time

Location

Sydney

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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