Cathedral Parish Executive Officer

1 month ago

Brisbane City, Australia Archdiocese of Brisbane Full time

Full Job Description
  
The Cathedral of St Stephen is the mother parish of the Archdiocese of Brisbane. It is also the parish of the Archbishop of Brisbane, Most Rev Mark Coleridge who has delegated administration of the Cathedral to the Dean of the Cathedral (Very Rev Anthony Mellor). The Cathedral is located within the Central Deanery of the Archdiocese of Brisbane and is situated in the heart of Brisbane’s CBD. As the central metropolitan church of the Archdiocese, the Cathedral provides the highest standard of liturgical celebrations with daily weekday masses, six-weekend masses, and celebrations of numerous special events. The Cathedral parish also incorporates the communities of St. Patrick’s, Fortitude Valley and Villa Maria, Spring Hill.
  
The role of the Cathedral Parish Executive Officer is to be responsible for the administrative and organisational aspects of the parish, including the parish office and employment.  This role must work cooperatively and collaboratively as part of the parish team with priests, staff and parishioners to ensure the smooth, effective and professional operation of all parish functions.
  
This role will be responsible for:
  

  • Facilitating the efficient and productive administration of the office and managing support to the Dean, assistant priests and pastoral staff.
  • Ensuring reliable access to a diverse range of records.
  • Enabling effective pastoral planning and communication through an up-to-date parish database.
  • Maintaining the Cathedral, Chapel and St Patrick’s calendar for bookings for the Cathedral parish activities and bookings related to outside entities.
  • Assisting in the preparation of Baptisms, Weddings, Funerals in the Parish including liaising with families/couples, creation of booklets and completion of paperwork as required.
  • Liaising with Archdiocesan Agencies, colleges and schools, government agencies, parishioners and others regarding the use of the Cathedral, Chapel and St Patricks, Fortitude Valley.
  • Ordering of Parish supplies including stationery, liturgical supplies and pastoral resources.
  • Maintain the parish website up to date with newsletters, photos, and calendar events.
  • Maintaining and managing both the Cathedral diary and the Dean’s diary.
  • Supervising parish secretarial staff / volunteers.
  • Facilitate intra/inter parish communications.

To be successful in performing the above, we think you’d come with:
  

  • Attention to detail with high level computer skills and ability to manage personal and corporate diaries and calendars.
  • Assertion of a respectable self-appearance, coupled with polite and courteous behaviour.
  • The ability to maintain confidential information.
  • Knowledge of, and the ability to use marketing and publishing platforms such as Canva, Adobe Suite, Facebook, Instagram etc.
  • Creation, and dissemination of suitable marketing assets that suitably adhere to Cathedral standards.
  • Drivers Licence.
  • Ability to simultaneously manage multiple projects independently.
  • Demonstrated experience in event coordination, management, upkeep, and publicity.
  • Experience across all aspects of office administration, office assistance, and office coordination.
  • Understanding of The Catholic Church, its structure, operating systems, and subsequent protocols.
  • Empathy with people’s concerns.
  • Blue Card or willing to obtain.
  • Criminal Police Check or willing to obtain.

  
Submission

To apply for this role please submit your cover letter and resume via the Apply For This Job button.

Please note that due to the high level of expected interest in the role we will only be contacting those who progress to the interview round and we will be interviewing before the closing date.
 
This is a permanent full-time position of 37.5 hours and remuneration will reflect the experience of the successful candidate.
 
For further information please contact the Cathedral Parish team via cathedral@bne.catholic.net.au  

Please note the successful candidate will also need to obtain / maintain a Working with Children Blue Card and undergo a national criminal history/police check.

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children.  Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people (0 - 18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has a 0 tolerance to abuse of children or vulnerable adults.

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