Program Scheduler

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide

Flexible Working

At Ultra Maritime, we understand that your personal life is just as important as your professional one. That's why we support and promote flexible working arrangements where possible.

We offer a 9-day fortnight working pattern, offering extended weekends every other week, granting you more time to pursue your passions. And that's not all – we provide flexible start and finish times.

We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

The role

The position presents an exciting opportunity to join Ultra Maritime Australia during a period of significant change and growth under private equity ownership, with responsibility for maintaining program financials to deliver value-add analysis and key insights which drive optimal program performance and control for all our stakeholders.

What you will be doing …

Project Scheduling

• Setup cost control systems to monitor and control cost and schedule for project.
• Perform analysis and prepare reports to ensure the contract is delivered within the negotiated and agreed parameters, adhering to the government cost control guidelines.
• Develop framework and baseline for project cost, schedule, and risk for project.
• Ensure correct utilisation of Earned Value Management standards, processes, and systems to enable the timely and accurate reporting of the performance measurement of the project cost, schedule, risk, and scope through the period of project performance.
• Experience in applying scheduling and EVM Principles, Critical and Driving Path methodologies and Baseline Control.
• Project Administration experience and ability to prepare, analyse and interpret complex reports.

Project Execution

• Estimating preparation.
• Develop WBS structures and control accounts.
• Prepare proposals in accordance with company policies, proposal instructions, and Government regulations.
• Support and participate in cross functional teams to support bid and proposal activities.
• Utilise pricing software and models to calculate costs and price.
• Participate in proposal development and compliance meetings, such as: pricing strategy discussions, price-to-win, risk reviews, peer reviews, and bid / no-bid decisions.
• Provide financial data utilized in the review and approval of proposal pricing.
• Conduct cost analysis by reviewing labour & material bases of estimates, and direct/indirect rate verification.
• Provide input into the program budgeting and forecasting process.
• Ensure resource profiles are levelled for each project.
• Ensure project risk is managed effectively for each project.
• Where required develop, progress and monitor program schedule.
• Project Setup in IFS.

Project Reporting

• Establish Budget At Completions and support program Estimate at Complete (EAC) process, ensure compliant assimilation and presentation of program estimates that facilitates efficient communication, review, and approval.
• Support Program Managers with return to Green plans.
• Incorporate budget change management in project results.
• Publish monthly Contract Status Review (CSRs) for agreed programs.
• Perform variance analyses on costs and scope, and report on related risks and opportunities, supporting project management in resolution of outstanding issues.
• Provide recurring & ad hoc reports to Program Managers and other stakeholders.
• Provide support for audit material and issues related to Program Cost Management.
• Support month-end close processes.
• Earned value reporting as required.

Financials

• Support process of Quarterly Finance Reviews (QFRs) across the portfolios.
• Maintain timely and accurate program financials including revenue recognition, invoicing, cost, funding, gross margins, cash flow and programmatic risks, etc.
• Ensuring accurate and timely invoicing of customers and assist in the resolution of any overdue invoices in a prompt manner.
• Updates of the Financial Plan monthly in accordance with Project EAC’s.

Are you able to demonstrate the following personal attributes?

• Self-motivated with the ability to work autonomously whilst able to motivate others around the business.
• Good communicator who is highly analytical, with good attention to detail and able to prioritise tasks.
• Creative and pragmatic in approach whilst being well organised and calm under pressure.
• Prepared to multi-task and work flexibly to achieve all deadlines.
• Focus on process improvement opportunities for the division.

Do you have …

• A sound understanding of program cost accounting / project accounting is essential.
• Experience with GAAP, IFRS accounting standards.
• Strong analytical skills and understanding of Earned Value Management (EVM) preferred.
• Demonstrable high degree of computer literacy including familiarity with accounting and/or ERP system(s).
• Experience with Open Plan, Cobra and ProPricer.

Why it’s great to work for Ultra Maritime

• Work a 9 day/ fortnight;
• Option to purchase additional leave;
• Employee Assistance Program;
• Wellbeing Program;
• Free on-site car parking;
• Free coffee/ tea/ soft drinks and fruit;
• CFS/ SES/ Reservist Paid Leave; and
• The Ultra Reward Hub… to name a few...

We really want you to be able to shine in the application process, so we can see what your strengths are; as such we are happy to be flexible around our process.

Interested in finding out more or have a specific question?

Interested in applying?

• Click on the ‘Apply’ button.
• Send a Resume and Cover Letter detailing your relevant knowledge, skills, and experience.

#MAR

#LI-BE1

Nationality Requirements

The successfully appointed candidate must be eligible to obtain and maintain a current Australian Defence Security Clearance to Negative Vetting Level 1 (NV1).

Diverse & Inclusive Employer

Ultra Maritime is an employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.