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APS 5 Executive Assistant

2 months ago

Hobart, Australia Hudson Australia Full time

We are looking to fill APS 5 Executive Assistant vacancies on a labour hire/non ongoing/s26 basis within the Federal Government.

We are seeking individuals with a proven background in the Australian Public Service or the private sector with executive support/administrative who can operate in a fast paced and changing environment, add value through their effective communication skills, stakeholder engagement and display drive and initiative. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.

The primary focus of the APS 5 Executive Assistant is to provide high level support by undertaking moderately complex administrative tasks for the First Assistant Secretary such as:

  • Provide executive support to the Division Heads whilst delivering administrative advice to all areas that fall within the division.
  • Act as a central point of contact for the team.
  • Diary management and coordination, including scheduling appointments and organising travel.
  • Performing 'front of office' support functions, including greeting visitors, receiving, and responding to phone calls, emails and general correspondence.
  • Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met.
  • Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders).
  • Liaising with stakeholders of all levels
  • Identifying and implementing projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives.

The APS 5 Executive Assistant role is best suited to candidates who have:

  • Australian Citizenship is required for Federal Government.
  • Minimum Baseline Clearance preferred.
  • Experience in providing administrative support to senior executives.
  • A demonstrated capacity to liaise with a diverse range of people and build productive working relationships.
  • Have strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and high-pressure environment.
  • Have excellent communication and office management skills and enjoy working within a diverse and dynamic team environment.
  • Demonstrate integrity and discretion in dealing with confidential and sensitive business matters.
  • The ability to work autonomously as well as part of a team.

If you fit the above criteria, please apply and we will get in touch.