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An exciting opportunity for a very experienced Executive Assistant to the CEO, to join a 100-year heritage, household recognised brand. In addition to being EA to a CEO this role will offer exciting and diverse exposure and opportunities to grow your skills and career such as leading organisational wide projects, in a fast moving and values driven organisation.

Key Points

• Flexible working options including Hybrid working arrangements and free onsite parking
• Fantastic opportunities for career growth and personal development including opportunities to lead and support business wide projects
• Join a business that has a commitment to maintaining a continual focus on Making a Difference with Real Care to customers and employees

The Role

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship and will act as the primary point of contact for internal and external stakeholders pertaining to the CEO Office. The Executive Assistant also serves as a liaison to the Executive Team. Key duties and responsibilities include:

• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO’s office and internal departments, including Belron Group; to maintain credibility, trust and support.
• Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Coordinating Executive meetings including compiling, formatting, editing, and distributing papers and facilitation if needed.
• Comply with requirements of the health, safety and wellbeing (HS&W) policies and related HS&W procedures developed by O'Brien.
• Passionate, committed and contributes to the achievement of O’Brien’s balanced scorecard across the quadrants of: People, Customer, Society and Financial

The Perks

O’Brien® is committed to giving you fantastic benefits, a platform for development and working with you to grow your career. To support this, we offer:

• Flexible working including Hybrid working arrangements
• Ongoing reward and recognition programs
• Ongoing learning and development opportunities
• Community service/volunteering leave and giving back opportunities
• Employee discounts with O’Brien services and our corporate partners

What we are looking for

At O’Brien® we are Caring, Collaborative, Genuine and Driven. We call this our DNA, and it’s what we look when finding and growing our team members. If you fit the DNA, you’ll fit here. In conjunction we are needing someone with:

• 10 + years of experience supporting C-Level Executives, experience within large organisations highly favourable
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Proficient in Microsoft Office Suite (Teams, Outlook, Word, Excel, Power Point), Adobe Acrobat, and digital platforms
• Strong organisational skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Proven success in leading or supporting cross functional business wide projects
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Build a career with O’Brien Apply now

As part of Belron®, the world's leading glass specialists operating in 35 countries, O'Brien® put our customer at the heart of everything that we do. We serve more than 300,000 Customers each year, 24 hours a day, 7 days a week, 365 days a year. We are a highly successful business, and we need talented people like you to keep us strong. We strive to create a work experience where you can be yourself, achieve great things and feel inspired. A workplace where you can be your best you.

O’Brien® is an equal opportunity employer. We celebrate diversity and are committed to create an inclusive environment for all employees. Our goal is to be a diverse workforce that is representative of the communities we serve. If you don’t quite meet all of the criteria but feel like you could make a difference at O’Brien, get in touch.