Area Administration Assistant

1 week ago

Toowoomba City, Australia Family Centered Support Services Full time

Respect  |  Integrity  |  Quality  |  Engagement  |  Emotional Intelligence

About us

Here at Family Centered Support Services, we deliver a range of services to Children, Young People and Families ranging from Respite, In-Home Support and Residential Out-of-Home Care. We believe kids belong with their families whenever it is safe and possible and work closely with Department of Child Safety and the family to get to the heart of problem behaviors and to find ways to support change for the better.

About the role

The Area Administration Assistant role is a dynamic one where you will be supporting our Toowoomba/Lockyer region on a daily basis. The Area Administration Assistant is instrumental in supporting all staff in the area by providing administration and secretarial support and takes day to day direction and task allocation from the Area Manager and the Administration Manager.

Tasks and duties will include, but are not limited to:

  • Welcoming guests to the office
  • First point of contact for all staff within the region and external contractors 
  • Maintenance of office equipment and supplies 
  • Onboarding of new staff 
  • Recruitment support – Managing onsite interviews, verification of documents, submissions of relevant checks and interview reminder correspondence
  • Compliance reports which include but are not limited to LCS (Licence Care Service Check), Blue Cards, First Aid/CPR, Driver Licence and qualifications
  • Liaising with various government departments regarding checks and their progress
  • Scanning and emailing training paperwork and documentation
  • Organising catering for team meetings and training
  • Property Management including lease and maintenance requests
  • Damage Maintenace Reports (DMR's) 
  • Vehicle Management
  • Opening/closing of residential placements
  • Purchasing of furniture for houses
  • Preparing work orders and job IDs for property maintenance
  • Experience using ELMO, Sharepoint and Microsoft Suite

About you

You will have life experience, patience, empathy, a great sense of humour, and resilience.  You'll be the type of person that can easily build rapport with others within your regional team. Your initiative and proactive approach will be highly valued in your day-to-day work. You'll also need to have a good working knowledge of Microsoft Office and its affiliated apps, Windows 10 and the ability to work autonomously. Experience in human resource processes is desirable.

Benefits

  • Be part of a learning organisation with a high growth forecast
  • Full-time role based in Brisbane's Bayside region 
  • Access to Not-for-Profit salary packaging to reduce taxable income
  • Above award remuneration with penalties and allowances
  • Potential opportunities for career advancement
  • Ongoing training, career development and support
  • Access to Employee Assistance Program counselling services
  • QLeave portable long service leave contributions

You will need the following

  • QLD P2 or Open driver's licence
  • Hold a minimum Certificate III or higher in Business Administration or similar discipline 
  • Demonstrated experience in a similar Administration role
  • Current QLD Blue Card or willingness to obtain
  • Ability to complete short courses to be able to work within QLD child protection (this will be supported by us)
  • Current Licenced Care Service (LCS) check through The Department; or willingness to obtain (this will be supported by us)

How to apply

To apply for this role click apply now and follow the links which will redirect you to our website platform. If your online application is successful, you will be contacted to arrange an initial phone interview.

To apply for the position please click on the ‘Apply’ button and follow the steps.

For further information regarding the role advertised or other employment opportunities please contact our HR Team at hr@familycentered.com.au

IMPORTANT please note –

  • Applications may be shortlisted as they are received
  • All applications for advertised roles will be considered only by applying online
  • Your experience and qualification will determine contracted hours able to be offered if you are successful

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