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Agent's Assistant

1 month ago

Sydney, Australia Boutique Consulting Full time
  • Admin / Secretarial / Office Support
  • Personal Assistant
  • Sydney
  • Permanent / Full Time

27/5/2024

  • Work with top directors at a leading theatrical agency
  • Be a positive impact, assisting the business owner and senior agent's
  • Be part of a highly regarded and proactive agency

Join a Thriving Theatrical Agency and Launch Your Career

Do you dream of working in the heart of the entertainment industry?

My client is a fast-paced, energetic theatrical agency brimming with creativity and passion for the performing arts. They are seeking an enthusiastic, helpful, and highly organised Agent's Assistant to join our dynamic team.

In this role, you'll be more than just an assistant; you'll be a vital player supporting our business owner and senior agent. You'll wear many hats, ensuring the smooth operation of our agency and ultimately, the success of our talented clients. Think directors, writers, designers – the creative minds that bring stories to life

Key Responsibilities:

  • Diary Management: Maintain and manage the calendars of the business owner and senior agent, scheduling appointments, meetings, calls, and deadlines effectively.
  • Meeting Coordination: Coordinate all aspects of meetings, including scheduling attendees, securing venues, preparing agendas and materials, and following up with action items.
  • Travel Arrangements: Research and book flights, hotels, and ground transportation for clients and agents, ensuring smooth and efficient travel experiences.
  • Mail Handling: Process incoming and outgoing mail, prioritizing important documents and ensuring timely distribution.
  • Handling Calls: Answer phones professionally, screen calls, take accurate messages, and direct calls appropriately.
  • Greeting Guests: Welcome visitors to the office with a positive and professional demeanor.
  • Liaising with Contractors: Coordinate with vendors, suppliers, and other external contacts to ensure smooth execution of agency needs.
  • General Office Duties: Perform a variety of administrative tasks as needed, including photocopying, printing, faxing, and maintaining office supplies.
  • Personal Assisting: Provide personalized support to the business owner and senior agent, handling requests and tasks with initiative and discretion.

What You Offer:

  • Exceptional organisational & time management skills, adept at handling multiple tasks.
  • Your positive and engaging demeanor creates a collaborative and motivating work atmosphere.
  • This role requires someone who excels at working effectively with colleagues at all levels.
  • You possess excellent written and verbal communication skills for clear and professional interactions over phone and email.
  • Proficient and experienced in Microsoft Office Suite and Outlook       
  • A keen eye for accuracy ensures a high standard of professionalism in all aspects of your work.
  • You have a proven track record of successfully handling a variety of administrative tasks independently and with initiative.

Desired Skill:

  • Proficient and experienced in Social Media management including website maintenance.

Is your career ready for its next step?

Apply to Boutique today and unlock exciting possibilities. We'll be in touch for a confidential chat.

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