Administration Assistant

4 days ago

Knoxfield, Australia PFD Food Services Full time
  • Opportunity to join a growing company in this amazing job share opportunity
  • Part Time 2 full days a week, open to 3 part time days a week (preferably either of Monday, Thursday or Friday) based in Knoxfield
  • Join Australia's largest food services Company, competitive salary and company discounts

PFD Food Services began life in 1943 amid the noise and chaos of the Melbourne Fish Markets. Expanding rapidly to meet the demand of an ever growing customer base, we a national Australian-owned food service company with over 800 company owned trucks and customer service focused drivers making daily deliveries.

With an extensive range of fresh meat and seafood, together with frozen products, drygoods, paper products and cleaning solutions for the Foodservice Industry, PFD has proven their unwavering commitment to their customers and are considered a source of innovation, a provider of insight, a solver of problems. In 2021 PFD formed a partnership with another proud Australian company, Woolworths Group.

The Role

To provide administration support to the Human Resources team and other departments as required.

Key Responsibilities

  • Assist in generating monthly HR/Safety reporting;
  • Validate and process credit card and invoice payments;
  • Coordinate common law claim responses across all departments, including evidence gathering from OHS, ER, Payroll and HR;
  • Assist with face to face training coordination (booking rooms, meals, travel, and participants list);
  • Create presentations and undertake proof reading of HR policies, guidelines, and procedures (spelling, grammar, layout, upload to intranet);
  • Administer Employee of Quarter/Branch of the Year awards;
  • Assist with preparation of salary review and incentive letters;
  • Review and coordinate The Voice (internal communication magazine) department articles administration as required;
  • Assist with other tasks for Executive Assistant as required (support the Senior Executive team.);
  • Coordination of department travel;
  • Assist with National travel bookings;
  • Maintain requests for standing accommodation reservations.

Key Competencies, Skills and Qualifications

  • Build and maintain effective collaborative relationships within the office, with the ability to influence your network to achieve outcome;
  • Flexible approach in providing support to multiple stakeholders;
  • Ability to think on your feet in a dynamic busy environment, but always maintaining integrity and confidentiality;
  • Confident and adaptable to meet demands, with the ability to work under pressure;
  • Strong communication skills both written and verbal, and the ability to liaise with leaders within our business as well as external customers;
  • Strong organisation, time management and prioritisation skills;
  • Capability to perform a varied range of tasks from invoicing and expense reconciliation, to event management, to numerical analysis and reporting;
  • Demonstrated initiative and a proactive positive approach;
  • High level of integrity and discretion in handling highly confidential and business sensitive information;
  • Strong competency of software applications including MS Office;
  • Experience in travel booking and event planning;
  • Background in a large corporate environment/organisation.

What PFD is Offering the Successful Candidate

We are offering competitive remuneration, superannuation and other staff benefits (such as discounts on staff purchases, discounted accommodation, health insurance and banking). Should you be eligible, the company may also offer nationally recognised Certificate III training.

Please submit your application (cover letter and resume) via the apply now link below

As part of our recruitment process, do you agree to undertake employment checks? These checks may include a medical assessment (including a drug and alcohol test), National Police History Check, Working With Children/Vulnerable Groups Check, Licence Validation/Demerit Point Check.

Please note: We do not accept unsolicited CV's from Recruitment agencies / third parties and we will not be liable or responsible for any fees or costs associated with unsolicited CV's sent directly to Line Managers.

PFD Food Services is an Equal Employment Opportunity employer

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