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Senior Projects Coordinator

2 months ago

Katherine, Australia Roper Gulf Regional Council Full time

About Us :

Roper Gulf Regional Council delivers a wide range of municipal and community services and programs within one of the most spectacular and remote areas of the Northern Territory.

The Council spans 201,000 square kilometers- almost three times the size of Tasmania - making Council's operational footprint one of the largest in the Northern Territory. The regional boundary runs from the Southern side of the Kakadu escarpment to the Northern edge of the Barkly Tablelands, and from the Western fringe of the Stuart Highway to the Gulf of Carpentaria and Queensland border.

There are five Wards that make up the Roper Gulf region - Never Never, Numbulwar - Numburindi, Nyirranggulung, South West Gulf and Yugul Mangi.

Roper Gulf Shire Council was formed 1 July 2008 from the amalgamation of a number of smaller Community- Council's and previously unincorporated land. The organisation was renamed Roper Gulf Regional Council in January 2014.

About You :

  • A minimum of Diploma in Engineering, Projects Management or related discipline, with considerable experience in project and construction management, or knowledge and skills acquired through the completion of a degree.
  • Be an Australian Resident or provide the current, relevant Visa to work within Australia (Please note that RGRC do not currently undertake sponsorship).
  • Current Criminal History Check (issued within three (3) months) or undertake Criminal History Check prior to commencement of employment and renew as required throughout period of employment, or as per the Criminal History Check Policy.
  • Current Northern Territory “C” Class Drivers Licence with manual driving capacity.
  • Current Working with Children Clearance (OCHRE Card) required at the commencement of employment or a current receipt of an application for an exemption to be approved by SAFE NT.

Position Summary :

To support the management, monitoring and reporting of infrastructure project delivery through implementation of best practice Project Management principles, including contract management support for Council’s Capital Works Program and other infrastructure projects.

To work with Councils business units, risk practitioners and other stakeholder groups across the regional boundaries to develop and support the implementation of Council’s community priority projects.

To work with Community based staff to ensure efficient and timely management of Local Authority projects across the region.

Key Requirements :

  • Demonstrated knowledge and experience in construction principles and practices and building services.
  • Demonstrated experience in the interpretation of legislative regulations and procedural guidelines.
  • Well-developed organisational and time management skills, with the ability to work under strict deadlines and high-pressure environments while maintaining a high attention to detail.
  • Excellent written and verbal communication skills, particularly the ability to draft correspondence and reports.
  • Demonstrated ability to maintain and process information regarding complex contracts, agreements and project plans.
  • Sound fundamental knowledge of financial management, reporting and data management.
  • Sound decision making skills and the ability to exercise judgement within guidelines.
  • Proven track record of developing constructive relationships by effectively managing the competing demands of diverse stakeholders.
  • Well-developed word-procession and computer application skills.
  • Demonstrated ability to work independently and within a team environment.
  • Demonstrated sound knowledge of Work Health and Safety practices and principles.

DESIRABLE

  • Experience in technical services environment in a Local Government industry.
  • Demonstrated experience and/or awareness of issues affecting people in remote Indigenous communities.

Job Responsibility :

1. Service Delivery, Planning and Monitoring

• Provide a high level of technical support on project delivery activities for capital works across all of Council’s infrastructure programs to ensure outcomes, timing, budget and other associated objectives are met in accordance with best practices.

• Regular report on the status of projects and activities.

• Assist in the establishment and maintenance of a forward infrastructure projects program and other infrastructure projects to ensure outcomes, timing, budget and other associated objectives are met in accordance with best practices.

• Assist in the establishment and maintenance of a forward infrastructure projects program for effective budget and resource planning, aligning with both internal and external expectations.

• Monitor progress of projects to ensure that the milestones and performance indicators are met, including the preparation of project progress reports.

• Assist in the key stakeholder consultation undertaken for the delivery of infrastructure projects and forward programs including the preparation of responses to infrastructure projects and forward programs including the preparation of responses to infrastructure project related correspondence and enquiries.

• Assist in the preparation, lodgement and management of grant funding applications from external funding bodies for infrastructure projects.

• Support contract Management activities related to delivery of infrastructure projects and programs.

• Undertake other reasonable duties within the scope of the relevant level as directed by the Senior Management.

• Assist with executive support for Senior Management, including general correspondence, logistics and travel support, report preparation and generation

• Coordinate the responses to various correspondences of behalf of the Assets and Project Manager and General Manager.

2. Organisational Sustainability

• Establish and maintain an effective communication with internal and external stakeholders to ensure deadlines, queries, requests and any other organisational issues are dealt with in a responsive and timely manner.

• Ensure effective communication links between the Contracts and Projects Officer team, and other directorates of the Council.

3. Quality and Continuous Improvement

• Participate in training programs and seminars to enhance professional performance.

• Work within a multi-disciplinary and multi-cultural team.

• Act with sensitivity, confidentiality, courtesy and discretion at all times.

4. Work Health and Safety (WHS)

All Council staff have a duty of care and a legal obligation to ensure that they: 

• Undertake work in a manner that is not harmful to their health and safety or the health and safety of others 

• Proactively identify and address potential risk to ensure the safety, so far as is reasonably practicable, of service users, staff, volunteers, stakeholders and the organisation in accordance with legislated responsibilities and Council’s Quality and Risk Management System 

• Comply with the Council’s WHS Management System requirements particularly manual handling, infection control, emergency, food safety and personal protective equipment requirements

• Attend and actively participate in WHS and other mandatory training 

• Monitor workplace conditions and report: 

o Ideas which may improve health and safety

o Any work related or personal injury or illness (where it may affect their ability to work safely) 

o Any work-related incident they witness, including bullying and harassment 

o Hazards and incidents including any malfunction or inadequacies of equipment

o Correct minor hazards as applicable.

Job Functions :

Supervisor

Job Benefits :

Career Opportunity

Selling Point :

Flexibility Lifestyle Balance

Contact :

Roper Gulf