Accounts and Purchasing Assistant
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Key responsibilities
Receive and enter supplier invoices in Odoo, checking details against purchase orders, goods receipts and required approvals Identify duplicate invoices, missing information and price or quantity differences; follow up with the appropriate person before processing Assist with supplier statement reconciliations, payment schedules and supplier enquiries under the Accounts Officer's direction Prepare and issue customer invoices and statements from approved records, and allocate receipts as directed Follow up overdue accounts courteously, record actions and escalated disputed or overdue balances to the Accounts Officer Assist with customer account reconciliations and maintain accurate account records and correspondence Prepare purchase orders from approved requests, checking supplier details, quantities, pricing and delivery requirements Obtain order acknowledgements, confirm expected delivery dates and follow up outstanding orders Keep purchasing records current in Odoo and advise the Supply Chain Manager and relevant teams of delays, shortages or discrepancies Assist with supplier quotations, returns and credits, and coordinate with the warehouse to resolve goods receipt differences About you Practical experience in accounts administration, including exposure to accounts payable or receivable Purchasing support experience is desirable Good attention to detail, numerical accuracy and confidence checking invoices and reconciling records Working knowledge of Excel, email and accounting or ERP systems Odoo experience is desirable; training can be provided Clear communication, a helpful manner and confidence following up customers, suppliers and colleagues Ability to organise routine tasks, meet agreed deadlines, maintain confidentiality and ask for guidance when needed A relevant bookkeeping, accounting or business administration qualification is desirable, but not essential
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