Accounts and Purchasing Assistant
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Thomson Environmental Systems – Kirrawee NSW
Provide accurate and timely accounts payable, accounts receivable and purchasing administration support. Help the Accounts Officer keep financial records up to date and assist the Supply Chain Manager with purchase orders, supplier follow-up and delivery information so TES can meet its payment and supply commitments.
Key responsibilities
Receive and enter supplier invoices in Odoo, checking details against purchase orders, goods receipts and required approvals
Identify duplicate invoices, missing information and price or quantity differences; follow up with the appropriate person before processing
Assist with supplier statement reconciliations, payment schedules and supplier enquiries under the Accounts Officer's direction
Prepare and issue customer invoices and statements from approved records, and allocate receipts as directed
Follow up overdue accounts courteously, record actions and escalated disputed or overdue balances to the Accounts Officer
Assist with customer account reconciliations and maintain accurate account records and correspondence
Prepare purchase orders from approved requests, checking supplier details, quantities, pricing and delivery requirements
Obtain order acknowledgements, confirm expected delivery dates and follow up outstanding orders
Keep purchasing records current in Odoo and advise the Supply Chain Manager and relevant teams of delays, shortages or discrepancies
Assist with supplier quotations, returns and credits, and coordinate with the warehouse to resolve goods receipt differences
About you
Practical experience in accounts administration, including exposure to accounts payable or receivable
Purchasing support experience is desirable
Good attention to detail, numerical accuracy and confidence checking invoices and reconciling records
Working knowledge of Excel, email and accounting or ERP systems
Odoo experience is desirable; training can be provided
Clear communication, a helpful manner and confidence following up customers, suppliers and colleagues
Ability to organise routine tasks, meet agreed deadlines, maintain confidentiality and ask for guidance when needed
A relevant bookkeeping, accounting or business administration qualification is desirable, but not essential
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