Company Secretary Assistant

5 days ago

Brisbane, Queensland, Australia Auto & General Holdings Full time

**Company Secretary Assistant**

**Your New Team**:
Join Auto & General's growing Corporate Governance team, providing essential administrative support to ensure smooth board and committee operations. This role reports to the Head of Corporate Governance and supports team in managing governance processes, documentation, and meeting coordination.

**The Role**:
As a Company Secretary Assistant, you will provide essential administrative and governance support to the Corporate Governance team. Your role will involve coordinating Board and Executive meetings, managing confidential documents, and ensuring compliance with corporate governance requirements.

**Key Responsibilities**:

- Provide executive-level administrative support, including calendar management, expense processing, and document preparation.
- Organise and publish Board and Committee meeting agendas, papers, and action registers.
- Manage company registers, reports, submissions, spreadsheets, and governance tools.
- Act as a key liaison between the Corporate Governance Office, Board, Executives, and business units.
- Assist with internal and external audit requests related to corporate governance.
- Conduct research and analysis on corporate governance best practices and regulatory updates.

**Qualifications & Experience**:

- Minimum two years' experience in a similar role supporting senior stakeholders.
- Experience in corporate governance, executive support, or board administration is highly regarded.
- Strong ability to handle confidential and sensitive information with professionalism.
- Excellent attention to detail, time management, and multitasking skills.
- Strong written and verbal communication skills for stakeholder engagement.
- Proficiency in Microsoft Office, Google Suite, and board portals such as Diligent.
- Resilient and able to work under pressure in a fast-paced, growing organisation.
- Self-motivated with the ability to take initiative and work autonomously.
- Strong problem-solving skills and ability to think on your feet.

**Our Perks**:

- Location: Our Toowong Village office is just three kilometres from Brisbane CBD, with easy public transport access and plenty of shopping and dining options.
- Extra Leave: Paid 'ME' day, a paid volunteer day, and the option to purchase additional leave.
- Development Opportunities: Access to internal programs and online learning courses.
- Employee Discounts: Discounts on Budget Direct insurance products.
- Reward and Recognition: Celebrate high performance with recognition, rewards, and incentives.
- Onsite Facilities: End-of-trip facilities and private spaces for nursing mothers.
- Get Social: Participate in vibrant social and community activities, including annual celebrations.
- Note: Recruitment agencies are kindly asked to refrain from sending unsolicited resumes. Auto & General is not responsible for any fees related to unsolicited resumes._

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