Project Admin

3 days ago

Perth, Western Australia Diplomatik Full time

Diplomatik are recruiting a fixed term 12 month contract (Maternity Leave cover) for one of our valued clients based in Canning Vale. This position is an urgent role and seeking applicants who have the capacity to commence work within the next week.

**Role Description is as follows**:
This role is primarily responsible for assisting with the mobilisation of small compliant project teams to a variety of different client sites, training coordination and general project admin.

**This includes but is not limited to**:

- Mobilise staff and contractors to various sites for project campaigns.
- Manage rosters and organise manning lists and levels.
- Create and review the manning schedule with project team and revise / action as required.
- Liaise with casual contractors to secure suitable manning.
- Ensure all site-specific requirements are met prior to someone mobilising to site, eg. medicals, correct and valid licences, PPE requirements etc.
- Book and co-ordinate all travel requirements through our booking platform (or through our Client's) for travel within Australia and internationally.
- Ensure all documents, licenses, qualifications etc are complete and up to date or request / book training that is required or needs updating.
- Arrange management travel for site visits and business development.
- Enter Perth and Site timesheets.
- Create purchase orders and assist with invoices.
- Assist with various daily, weekly and monthly reporting.
- Organise meetings and send calendar invites.

**To be successful in this role you will have**:

- 5 year minimum experience working in the Resource and / or Energy Industry in an admin / mobilisation role
- Able to work under pressure, meet deadlines and prioritise
- A high attention to detail with accurate and timely data processing skills
- Sound communications skills (both verbal and written)
- Proactive and self-motivated with sound problem solving skills and a 'can do' attitude
- Intermediate to advanced MS Office package skills required

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