Executive Assistant

5 days ago

Brisbane, Queensland, Australia State Development, Infrastructure, Local Government And Planning Full time

Your contribution
- Provide confidential secretarial and executive support to the Executive Director in a fast-paced and sensitive working environment, including the management of the Executive Director's appointment diary and overseeing the organisation of meetings, conferences and events.» Consult and negotiate with executive management and other senior officers to resolve any matters as requested by the Executive Director.» Maintain effective working relationships with the offices of senior executives and external clients.» Develop and maintain effective business systems and processes including managing the information flow within the division and between the Planning Group and the department.» Coordinate and assist the Executive Director and divisional staff with the resolution of administrative tasks and issues.» Review confidential reports and executive correspondence.» Actively participate in and support the development and implementation of divisional projects.» Organise executive travel arrangements including the planning of itineraries, travel bookings, accommodation, and preparation of expense claims.» Work as an effective team member within the division and undertake additional activities as directed by the Executive Director.» Form an effective partnership with the Office of the Deputy Director-General, the wider administrative network, and the Business Support Officer to assist in corporate matters, including correspondence, HR, procurement and finance activities.

**What we are looking for**:
You will be assessed on your ability to demonstrate the following behaviours in the context of the role accountabilities set out in the 'Your contribution' section above.

**Vision**:
**» Leads strategically**: Recognises how organisational events and issues impact on the work of the team. Prioritises projects and tasks efficiently, in line with team commitments.

**Results**:
**» Drives accountability and outcomes**: Demonstrates careful planning and organisation to achieve results. Contributes to the development of team objectives and recognises own role in achieving results.» Builds enduring relationships: Builds and sustains relationships to enable the collaborative delivery of customer-focused outcomes. Communicates in a clear, succinct and deliberate manner, adjusting the message so that it resonates with different stakeholders.

**Accountability**:
**» Demonstrates sound governance**: Upholds integrity through responsible management and use of processes and resources.
We are also looking for people who will live our values and who are open to change. We manage a mobile, flexible and agile workforce to support service delivery and professional development. Changing organisational needs may mean that employees take on other roles as needed.
Please also note that the position description is indicative and may change to reflect the department's objectives and priorities, activities or role focus.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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