Facilities Administration Assistant

1 week ago

Brisbane, Queensland, Australia Geelong Grammar School Full time

Geelong Grammar School is one of the world's leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour.

Timbertop is Geelong Grammar School's Year 9 full boarding campus, located in Victoria's high country near Mansfield, which offers a full academic and outdoor education programme designed to take advantage of the magnificent environment.

The Facilities Administration Assistant plays an integral role within the Facilities and Farm Department, providing essential support to ensure the smooth and efficient operation of the team. This is an ongoing, part-time position working 44 weeks per year. The hours are 8am to 4pm, on Monday and Tuesday.

**About the role**:
Key responsibilities include:

- Support the Facilities and Farm Departments to develop, implement and maintain effective and efficient internal processes and procedures.
- Assist contractors and suppliers to ensure compliance with the GGS online induction procedure and all compliance processes are followed.
- Ongoing coordination of LinkSafe including monitoring of compliance documents along with ensuring all relevant OH&S policies and procedures are implemented.
- Provide administration support to high level strategic initiatives and projects for the Campus as specified by the Administration Office Manager and Facilities Supervisor in line with the Timbertop philosophy and achievement of contemporary practices and compliance.
- Support the Facilities Supervisor and Farm Manager with general administrative support and assistance as required.
- Provide administration support regarding preventative maintenance schedules, service contracts and service level agreements.
- Maintain registers, important records and databases to ensure all information is accurate and stored correctly.
- Administration support relating to the end-to end procurement function and contributing to the ongoing development of procurement processes.
- Maintain our facilities management system, FmXpert, data, assist with job issuing and reporting as required.

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.

Applications close at **12.00pm**on** Friday 30 May 2025**
Posted Date
- 16 May 2025Location
- Mansfield
VIC / AustraliaIndustry
- Administration & Office SupportJob TypeSalary
- Not provided

  • Facilities Maintenance and Administration Assistant

    1 week ago

    Brisbane, Queensland, Australia beBeeMaintenance Full time $59,113 - $77,367

    Facilities Maintenance and Administration AssistantBrisbane Central State School seeks a reliable and organized individual to fill the role of Facilities Maintenance and Administration Assistant.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. They will also...

  • Facilities Coordinator

    1 week ago

    Brisbane, Queensland, Australia Voao Facilities Full time

    VOAO Facilities Management is growing and looking for a Facility Coordinator who's ready to schedule like a pro, coordinate with internal trades and trusted contractors, get out on-site for inspections and audits, assist with scopes and quotes (and learn along the way), and be part of a small team that backs each other and celebrates wins.We're looking for...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia VOAO Facilities Full time

    VOAO Facilities Management is growing and looking for a Facility Coordinator who's ready to schedule like a pro, coordinate with internal trades and trusted contractors, get out on-site for inspections and audits, assist with scopes and quotes (and learn along the way), and be part of a small team that backs each other and celebrates wins.We're looking for...

  • Facilities Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia VOAO Facilities Full time

    VOAO Facilities Management is growing and looking for a Facility Coordinator who's ready to schedule like a pro, coordinate with internal trades and trusted contractors, get out on-site for inspections and audits, assist with scopes and quotes (and learn along the way), and be part of a small team that backs each other and celebrates wins.We're looking for...

  • Administration And Facilities Assistant

    3 weeks ago

    Brisbane, Queensland, Australia Buscojobs Full time

    Rural Clinical SchoolFull-time, permanent positionBase salary will be in the range $76,025 - $80, % Superannuation (HEW Level 4)Based at our Bundaberg CampusAbout This OpportunityAt The University of Queensland (UQ), we know our greatest strengths come from our people. Together, we create change that has a real impact—locally, nationally, and globally.An...

  • Facilities Administration Assistant

    7 days ago

    Brisbane, Queensland, Australia Sullivan Nicolaides Pathology Full time

    **Are you an administrative professional with excellent customer service skills?**:- **Full-time Facilities Administration Assistant with training provided - be part of a stable, growing industry**:**About the Organisation**:Sullivan Nicolaides Pathology is one of the largest pathology practices in Australia, providing comprehensive services to patients and...

  • Facilities Administrator

    2 weeks ago

    Brisbane, Queensland, Australia beBeeAdministration Full time $55,000 - $70,000

    Are you an organised and proactive individual seeking a new challenge in facilities administration?This entry-level role offers the perfect opportunity to develop your skills in finance, property, and operational management.You will work closely with our facilities coordinators and management team, providing administrative support and ensuring the smooth...

  • Facilities Administrator

    7 days ago

    Brisbane, Queensland, Australia Chandler Macleod Full time

    **About the Company**:As one of Australia's largest and leading human resource and consultancy agencies, Chandler Macleod has a proven track record of Unleashing Potential in both people and companies.We are currently seeking for a Facilities Administrator on behalf of our client during a very busy period over the next 3 months in their Examinations and...

  • Facilities Administrator

    7 days ago

    Brisbane, Queensland, Australia Aboriginal & Torres Strait Islander Community Health Service Brisbane Limited Full time

    **Introduction**:Please note that it is a genuine requirement that this position is filled by an Aboriginal or Torres Strait Islander person in accordance with s25 of the Anti-discrimination Act 1991 (QLD).About ATSICHS BrisbaneATSICHS Brisbane is a not-for-profit community owned health and human services organisation delivering on the unique health and...

  • Facilities Administrator

    3 days ago

    Brisbane, Queensland, Australia Lineage Logistics Full time

    Lineage is the world's largest temperature-controlled industrial REIT and logistics solutions provider, with a global network of over 400 facilities, spanning 25 countries across North & South America, Europe and Asia-Pacific.Working a Lineage is not just a job - it's an opportunity to innovate and put your mark on how food moves from the farm to dinner...