Recruitment & Administration Officer

Requisition No: 5391
- Executive Division: Medical Services
- Division: Medical Workforce
- Program: Medical Workforce
- Department: Medical Workforce Unit
- Enterprise Agreement: Varied Health and Allied Services, Managers and Ad
- Job Function: Administration & Leadership
- Project:

- **Location**: Footscray Hospital
- **Employment Type**: Fixed Term, Full Time (Parental Leave Cover November 2025 until November 2026)
- **Salary**: HS2

**About the role**:

- Join our dynamic and fast-paced team at Western Health as a Recruitment and Administration Officer. We are seeking a proactive and experienced individual who thrives in a high-pressure environment to support our Junior Medical Staff (JMS) across multiple campuses. If you have experience in recruitment, administration support, maintaining staff schedules and working with stakeholders to ensure smooth operations, we want to hear from you.

**Key responsibilities**:

- Supporting the end-to-end recruitment process, from advertising to contracting and onboarding of Junior medical staff
- Working closely with Heads of Units, Clinical Service Directors and Divisional Directors to support recruitment requirements to meet clinical needs.
- Contributing to the enhancement of our recruitment processes, policies and staff engagement.

**About you**:

- You have hands-on experience in high volume recruitment and onboarding
- Accuracy is key. You will be meticulous in managing contract preparation and compliance checking
- You thrive in a fast-paced, sometimes chaotic environment and can quickly respond to unplanned leave, staffing shortages and urgent operational needs.
- Experience in leading or supervising a team would be beneficial, with a proven ability to collaborate across departments and maintain a positive, energetic work culture.
- You will work closely with staff at all levels, so excellent verbal and written communication skills are a must.
- We're looking for someone who brings energy, enthusiasm and a solution-focused approach to the team. A positive mindset is crucial to keeping operations running smoothly.

**This role has meaning**:

- You'll play a vital role in ensuring safe, efficient staffing for our clinical teams, directly contributing to the delivery of high-quality care for thousands of patients in our local community.
- As we prepare for the move to the brand-new, state-of-the-art Footscray Hospital in February 2026, you'll be joining us at a pivotal moment, helping to shape a high-performing, respected team in a dynamic, energising work environment.

**About the department**:

- The Medical Workforce Unit (MWU) is a dynamic, high-impact team that plays a pivotal role in supporting over 2,000 doctors across our growing health service. The unit provides both strategic direction and hands-on operational expertise in all areas of medical workforce management, including workforce planning, recruitment, credentialing, contracting, rostering and onboarding.
- Team members are part of a specialised team that works closely with hospital leadership, clinical departments and external partners to support the future of healthcare delivery in Melbourne's West.

Position Description

**About Western Health**

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.

**Why join us?**

**Compensation and benefits**
- Competitive salary packages aligned with market standards.
- Health and wellbeing programs, including flexible work arrangements.
- Scholarships and grants to support