Project Coordinator

Overview
Company: Ampol
About Ampol
Powering better journeys, today and tomorrow.
Our company has always been about more than fuel. Fuel may be the foundation of our business, but our motivation and purpose comes from the people, businesses, industries and communities we engage with. From our origins until today, we've always been inspired by the role we can play in people's lives – to keep them moving, to make journeys happen. Here at Ampol, we are proud of our heritage as Australia's only owned fuel brand.
For over 100 years we have supported Australians to travel far and wide, and we'll be here for 100 more powering better journeys for today and tomorrow.
Tech, Digital & Data @ Ampol
As we embark on our digital transformation, we are committed to making Ampol easier to work with and within, enhancing every interaction through innovative solutions.
Our approach is anchored in data-driven decision-making and advanced technology integration, allowing us to create seamless and personalized customer experiences that truly resonate. By prioritizing value-based decisions and outcomes, we ensure that our digital transformation will drive meaningful impact and measurable outcomes.
We are dedicated to empowering our business through technology-enabled differentiation, strengthening our foundations to build sustainable value for the future. Our team thrives on the challenge of innovation—dreaming up big ideas, questioning the norm, and tackling complex problems. Together, we are shaping a future that not only meets the needs of today but anticipates the demands of tomorrow.
Join us as we embrace this journey of transformation, committed to delivering exceptional value and experiences that make a lasting impact on our business, customers and industry.
About the role:
The Data, Analytics & AI team harness our data to act faster, make better decisions, serve customers better, and drive growth through improved operations and innovation.
As a Project Coordinator, you'll be working closely with the Data, Analytics & AI leadership to support various projects, contributing to research, analysis and coordination and managing project documentation, coordinating key meetings and events – including engaging with internal and external stakeholders to collate updates and capture issues that are arising. You will provide high-level administrative support, meeting coordination and ad-hoc tasks that may be required to enable the team to operate effectively and at pace.
You'll take us further by:
Assisting with project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders.
Providing general administrative support including organising and facilitating leadership and priority project meetings and events, including scheduling meetings, recording minutes and decisions and tracking actions
Undertake administrative tasks, including assisting in organising recruitment tasks and onboarding new team members, ordering resources e.g. equipment, track expenses and costs
Proactively preparing emails, presentations, reports, and documentation.
Scheduling and coordinating internal and external meetings across timezones.
Handling sensitive information with discretion and maintaining confidentiality.
Communicating with stakeholders and keeping them informed of project progress
Assist with creation/maintenance of project documentation in line with Ampol's project management methodology, maintain project information in Ampol's project tool and project reporting.
Liaise with program/project managers, other team members and vendors to determine progress of deliverables. Identify issues and escalate as necessary
Support the financial administration of Project/Programs utilising ERP systems such as SAP to raise POs, Good Receipt, and extract reports
Use solid organisational skills, including multitasking and time management to ensure team activities are done in a timely manner, and project deadlines are met
We'd love it if you have:
Excellent time management, organisation, communication and interpersonal skills and ability to deliver results on deadlines.
Experience/exposure to Project Management terms like RAID, RACI and methodologies like Waterfall, Agile
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and Atlassian Suite (JIRA and Confluence)
Experience with project management software and collaboration tools.
Ability to work independently and as part of a team.
Adaptability and the ability to handle a fast-paced environment with competing priorities.
Ability to think innovatively, solve problems, and adapt to a fast-paced environment
Discretion and confidentiality.
Proficient in project scheduling and managing stakeholders of all levels of the team.
We'll take you further by:
Our total remuneration is competitive. This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars
We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
We value recognition. We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
Career development and learning opportunities including LinkedIn Learning and other tailored training solutions.
BabyCare Package - financial and flexible support for parents transitioning back to work.
Need some wheels? Novated Lease options are available.
Invest in your future with the Employee Share Scheme
Access to Ampol's Benefits & Recognition platform providing you access to retail discounts and cashbacks at over 500+ retailers in Australia that assist with everyday living expenses
Care for your Community. Spend one paid day a year volunteering with one of our Ampol Foundation partners.
We're an equal opportunity workplace. We not only embrace diversity and inclusion; we celebrate what makes you unique. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders (including if you identify as transgender). We also highly encourage Aboriginal and Torres Strait Islander peoples to apply for roles with Ampol.
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