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Rto Administrator
2 weeks ago
Make a real impact supporting learners and industry.
We're seeking an organised, proactive RTO Administrator who will also coordinate student work placements with host employers.
This is a part-time role, 3 days per week.
About the role Provide end-to-end admin support across the student journey and take ownership of workplace coordination—sourcing hosts, onboarding employers, scheduling shifts, and ensuring compliant evidence is captured.
Key responsibilities RTO administration Process enquiries, enrolments, USIs; verify funding eligibility/concessions.
Maintain compliant records (AVETMISS, attendance, progress, outcomes) in the SMS.
Prepare and quality-check assessment evidence; support validation and audit readiness.
Support trainers with timetables, resources and learner communications.
Produce compliance/funding reports; ensure accurate, on-time data.
Work placement coordination Source, onboard and maintain relationships with host employers.
Prepare third-party agreements, verify insurances/licences, complete site risk checks.
Schedule and track placements/shifts (e.g., hospitality "36-shift" models); monitor attendance/progress.
Induct supervisors, brief students, issue logbooks, collect third-party evidence.
Manage incidents, uphold WHS and child-safe practices.
Liaise with employment services and other stakeholders where applicable.
About you Experience in RTO admin and/or coordinating work placements.
Working knowledge of the Standards for RTOs and state funding requirements.
High attention to detail; strong written/verbal communication.
Proficient with Microsoft 365/SharePoint and an RTO SMS/LMS.
Relationship-builder comfortable calling employers and matching learners.
(Desirable)
TAE40122 or equivalent, WWCC/Blue Card, National Police Check.
Benefits Purpose-driven work supporting learners into jobs.
Flexible 3-day week; supportive team; process-driven environment.
Professional development opportunities.
Warm friendly team
