Australian Open Stores Administration Roles

5 days ago

Melbourne, Victoria, Australia Compass Group Australia Full time

**Stores Administration - Event Desk, Accounts Payable and Purchasing & Invoicing Support**
- Be a vital part of the Levy logistics team behind one of the world's most iconic sporting events
- Showcase your expertise in inventory management administration and in a dynamic & exciting environment

**_ The Australian Open is the pinnacle of tennis excellence, embodying the spirit of competition, innovation, and global unity. The tournament is renowned for its festive atmosphere, cutting-edge facilities, and thrilling matches, and with Levy's market leading hospitality, together we define the sports and entertainment hospitality experience. With a love for trying new flavours and techniques, a sustainable mindset and a talented network of passionate foodies, Levy are in the business of serving great food and creating unforgettable experiences._**

As part of our Stores Administration Team, you'll be responsible for keeping our operations moving smoothly in one of the following roles:

- Event Desk Administrators
- Accounts Payable Administrator
- Purchasing & Invoicing Support
- Stores & Logistics Administrator

**The Position**
- Accurately match and process supplier invoices against delivery notes and purchase orders
- Assist in raising and placing stock orders in coordination with procurement and stores teams
- Monitor deliveries and communicate discrepancies or delays to the relevant parties
- Align purchasing records and financial documentation with internal systems and processes
- Liaise directly with suppliers, site teams and operational managers to track and resolve issues
- Support reporting and stock documentation as needed
- Maintain excellent digital record-keeping and attention to detail throughout

**The Person**
- Have experience in administrative roles related to procurement, inventory, hospitality operations or finance
- Are highly organised, with strong attention to detail and accuracy under time pressure
- Are confident communicating with internal stakeholders and external suppliers
- Are tech-savvy and comfortable with ordering systems, Excel, and invoice processing software
- Can work independently and as part of a fast-paced, deadline-driven team
- Have full availability across the tournament period and leading into it (early November to end of Feb)
- Prior experience with hospitality stock systems or ERP platforms (e.g. Task, MyOrders, Converga) is advantageous

**The Benefits**
- Immediate access to 100+ retail discounts accessible from your mobile.
- Gain valuable experience and expand your skills in a fast-paced hospitality setting.
- Possible future opportunity to be a part / join the Levy team post AO.
- Work alongside a diverse and passionate team dedicated to delivering excellence.

All Australian Open roles are casual contracts that will commence Monday 6th October unless otherwise communicated. Shifts may be rostered across weekdays, weekends, and public holidays and paid in accordance with the Hospitality Industry Award. All onboarding and training will be provided prior to commencement.

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