Coordinator, Construction

2 days ago

Melbourne, Victoria, Australia Starlight Investments Full time

Reporting to the Project Manager, Construction, the Construction Coordinator is responsible for supporting the construction of all mid and high-rise projects, as well as mixed-use projects nationwide.
The role involves managing schedules, budgets, tenders, notifications, approval processes, contracts, change orders, and more.Duties and ResponsibilitiesArrange all start-up project documentation, prepare subcontracts, POs, change orders, bank draws, site instructions, certificates of substantial completion, and assist with proposals, tenders, and contract management.Manage incoming and outgoing correspondence, diarize actions, and ensure timely responses.Support SVP of Construction and project teams, including internal organization members.Proactively analyze and predict project needs to ensure readiness for meetings.Prepare meeting minutes and manage RFI requests.Review documents, reports, and correspondence for senior management approval, focusing on format, content, grammar, and spelling.Handle invoices, subcontracts, purchase orders, change orders, and other financial documents, ensuring proper collation and processing.Build strong relationships with internal teams and external parties such as consultants, contractors, vendors, and inspectors.Assist with start-up documentation, including Ministry of Labour forms, insurance, utilities, and utility stakeouts.Coordinate site access, schedules, project status reports, and communication of project progress with internal departments.Assist in preparing RFPs and tender documents, including analysis and recommendations.Ensure proper documentation and processes are followed for each project.Set up and coordinate data management folders for project teams.Process invoices and payment certificates for approval and submission.Assist with budget and schedule monitoring, forecasting, and updates.Organize and attend project meetings; prepare minutes in collaboration with the Construction Manager.Review project progress, develop deficiency and punch lists prior to turnover.Assist with municipal and agency permits and application processes.Support project close-out procedures and vendor onboarding processes.RequirementsMinimum 1-2 years of construction experience as a project coordinator with onsite experience preferred.Understanding of building methodologies, materials, and science.Proficiency in Microsoft Office Suite and strong knowledge of MS Project.Thorough knowledge of the design and construction of multifamily projects.Experience with construction drawings, including architectural, structural, mechanical, electrical, and landscape plans.Strong budgeting and scheduling skills, with proficiency in scheduling and project management software.Excellent time management, communication, and problem-solving skills, capable of working independently and in a team.Valid driver's license, access to a vehicle, and willingness to travel within Victoria, BC.
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