Gaming Operations Administrator

**Job no**: 524616
**Work type**: Salaried
**Location**: Melbourne
**Categories**: Management/Operations

**Key Responsibilities**:

- **Financial Administration & Reporting**:

- Process and code invoices using Converga, ensuring accuracy and timely payment.
- Manage the setup of new and one-off suppliers, maintaining accurate vendor records.
- Proactively follow up with Accounts Payable (AP) to resolve payment inquiries and ensure smooth financial operations.
- Monitor and track departmental spending against budget, providing regular reports and analysis.
- Initiate and manage Capital Expenditure (Capex) requests, ensuring proper documentation and approvals.
- Collate, review, and allocate Max and Everi charges, ensuring accurate cost allocation.
- **Regulatory Compliance & Jurisdictional Support**:

- Investigate and assess the impact of regulatory changes and weather events on gaming operations, providing timely updates and recommendations.
- Ensure compliance with all relevant regulations by completing IMAC (Install, Move, Add, Change) monitoring paperwork for Queensland (QLD) and Northern Territory (NT).
- Prepare and submit required regulatory paperwork for the Northern Territory (NT).
- Process interchanges within the IGC portal for South Australia (SA), ensuring accurate data entry and compliance.
- Monitor and follow up with venues in New South Wales (NSW) to ensure the timely completion of Quickchange procedures.
- **Logistics, Inventory & Asset Management**:

- Manage the ordering and procurement of replacement parts, ensuring sufficient inventory levels.
- Maintain and manage comprehensive gaming files and records, ensuring accuracy and accessibility.
- Coordinate the collection of disconnected and trade cabinets in Queensland (QLD).
- Organize the transport of cascading cabinets across multiple jurisdictions (QLD, SA).
- Facilitate the collection and destruction of disconnected machines in the Northern Territory (NT).
- Order game conversions for all juridictions.
- Manage and maintain warehouse inventory, ensuring accurate stock levels and efficient organization.
- **Communication & Coordination**:

- Communicate gaming works and schedules to venues in Queensland (QLD), ensuring clear and timely information dissemination.
- Liaise with monitors regarding scheduling in Queensland (QLD).
- Verify job schedules in Queensland (QLD), ensuring accuracy and adherence to timelines.
- Communicate the meter adjustment process to venues in Victoria (VIC), providing clear instructions and support.
- **General Administration & Support**:

- Prepare and distribute accurate minutes/agenda for team meetings.
- Manage company portal logins, ensuring appropriate access and security.
- Manage relationships with Cope Transport and TSS Transport, coordinating transportation logistics.
- Complete and process worksheets for service providers in South Australia (SA).
- Perform IGC meter adjustments in Victoria (VIC).
- Provide general administrative support, including but not limited to, assisting with projects, managing documentation, and completing ad-hoc tasks as requested.

**Qualifications & Skills**:

- Proven experience in an administrative role, preferably within the gaming or a related industry.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with financial administration and budgeting principles.
- Ability to work independently and collaboratively as part of a team.
- Exceptional attention to detail and a commitment to accuracy.
- Knowledge of gaming regulations and compliance requirements is highly desirable.
- Experience with relevant software and systems (e.g., IGC portal) is a plus.

**Advertised**: 16 Jun 2025 AUS Eastern Standard Time
**Applications close**: