Board And Committees Advisor And Secretariat

7 days ago

Brisbane, Queensland, Australia Public Trust Office Full time

About the role
The role has overall responsibility for, with respect to governance entities, establishing and maintaining key strategic reporting, managing the flow of information and approvals between business units and decision-makers, analysing and preparing reports used by the governance entities to monitor performance, and progressing key initiatives to improve governance.

**The administrative functions of the Secretariat include**: leading the design and development of submissions, reports and updates from across the Public Trustee, ensuring quality and timeliness, managing agendas and associated documentation; preparing and distributing minutes of the meetings; maintaining a planning calendar; co-ordinating governance entity membership appointments, details and attendance at meetings; and establishing and maintaining appropriate systems, policies, procedures and management reporting mechanisms and communication tools and activities.
Key responsibilities - for a full list please refer to the attached role description
- Provide strategic governance and administrative advice and support for the efficient administration of Public Trustee's governance entities, supporting informed decision-making and implementation, and compliance with regulatory and procedural requirements
- Coordinate and provide high level secretariat support for the Public Trustee's governance entities and bodies, while maintaining discretion and confidentiality with sensitive material and information
- Undertake analysis, contribute to the collation and preparation of timely and relevant reports, briefings, presentations and information papers, and undertake specific projects as requested to assist in the planning and execution of governance functions
- Ensure effective operations, corporate governance functions, coordination, management and monitoring of processes to ensure governance body activities are delivered and reporting and integrity requirements are met
- Work collaboratively across the Public Trustee to ensure streamlined processes and documentation are being used in line with policies and procedures and support informed decision-making.
- Act as a key liaison and channel for communication between governance entity members and the Public Trustee to manage effective relationships and ensure the effective flow of information between key stakeholders

How to Apply
If you are interested in working with us, please provide the following information to help us assess your merit:
1. Your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
2. A cover letter or statement (no more than two pages) outlining recent examples of your ability to demonstrate the 'Key capabilities' required to perform the 'Key responsibilities' of the role, as outlined above.
3. Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.
4. Details of any visa conditions if you are not an Australian citizen or do not have permanent Australian residency status.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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