Operations & Finance Assistant

2 weeks ago

Melbourne, Victoria, Australia Bespoke Career Management Full time

**Sector**:Business Support
- **Job Ref**:58143

**About this role**:
Industry leader in contemporary furniture solutions for the commercial market is looking for a Studio Coordinator to become part of their busy Melbourne team. The most established in the business, this company is a market leader in turn-key furniture packages and FF&E solutions for hotels, serviced apartments, resorts, investment properties, private homes and display suites.The role of the Operations and Finance assistant is integral to support the day-to-day bookkeeping and operational finance activities. Working with Xero software, this role will ensure the accurate entry of all financial data. This role is also responsible for raising purchase orders and liaising with suppliers. A dynamic role central to the smooth and efficient running of the studio. This role will appeal to someone who wants to gain an intimate understanding of how a high-level design studio operates, the opportunity to build diverse skills and become a crucial member of the team. Previous bookkeeping skills is essential however training on the project finance aspects of the role will be provided as they are company specific. The role reports directly to an experienced Finance Manager**Key responsibilities**
- Entering financial data in to Xero
- Credit Control - ensuring the accurate weekly administration of accounts, and reporting
- Project Administration/Procurement - responsible for monitoring project and general sales invoicing and maintaining excellent customer and internal communication.
- AP management, bank file preparation
- Remittance correspondence paperwork
- AR management and related client correspondence
- Internal communication for workflow
- Assist in maintaining asset register with FM
- Stock reconciliation in liaison with procurement
- Cheque deposits (if any)
- Prepare accurate weekly AP / AR / CTC reports
- Assist with year-end document preparation
- Month end closure
- Assisting with purchasing / procurement and liaise with suppliers
- WIP reconciliation
- Project Analysis
- Project/General sales invoicing and monitoring contract progress payment dates
- Responsible for ensuring all information required for bank reconciliation is up to date and accurate
- Daily banking and credit card reconciliation (investigate & resolve discrepancies / queries

**Skills & experience**
- Previous experience in a similar role
- Certified Bookkeeper
- Xero, MYOB and MS Office Suite (Outlook, Excel, Word)
- Pro-active financial analysis
- Time-management, written and spoken communication skills
- Self-directed and goal based
- Someone who wants to learn from and work closely with an experience Finance Manager

**Culture & benefits**
- Gorgeous and cozy warehouse office with lots of natural light
- Dog and family friendly, bring your pooch to work
- In the hub of public transport, shops, cafes and restaurants
- 8am-4pm on Mondays and Fridays and 9-5 Tues through to Thursday

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