Executive Assistant
3 days ago
A newly created position has arisen for an Executive Assistant with at least 5 years' experience to join our national Public Law team.About UsMills Oakley is a leading national law firm with a proud history spanning over 160 years.
In that time, we've grown into a Top 10 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos.
Mutual trust and respect are at the heart of everything we do.The RoleDue to the expansion of our Public Law team nationally, we are seeking a proactive and highly organised Executive Assistant to support 5 Partners in a newly created position, designed to meet the growing demands of our key government clients.This is a rare opportunity to work directly with our Partners, playing a pivotal role in managing their day-to-day operations and ensuring seamless workflow across the practice.This is a full-time role with a preference for the candidate to be based in Sydney, but we will consider a suitable candidate in Melbourne, Brisbane or Canberra.Your key responsibilities will include but not be limited to the following:Provide high-level administrative support to 5 Partners;Manage calendars, scheduling meetings and appointments;Monitor and respond to emails in a timely manner;Assist with workflow and task prioritisation across the group;Prepare documents, presentations, and correspondence;Liaise with internal teams and external clients; andCoordinate travel arrangements and expense reporting.Who We Are Looking ForYou're a confident and capable Executive Assistant who thrives in a fast-paced, professional environment.
With a natural ability to anticipate needs and manage competing priorities, you bring both precision and calm to every task.
We're looking for someone who brings:A minimum of 5 years' experience in an executive assistant role, ideally within legal or professional services;Exceptional organisational skills with the ability to juggle multiple priorities with ease;Strong communication skills, both written and verbal;Proficiency in systems and software;Discretion and reliability with a deep understanding of confidentiality and trust;A proactive mindset always looking for ways to improve processes and support the team; andA collaborative spirit who enjoys building strong relationships and contributing to a positive culture.What We OfferWe take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential.
We are committed to your health and well-being and offer a multitude of employee benefits including:Dress for your day;Discounted health insurance;Employee Assistance Program;Discounts to gyms and studios across Australia;Competitive referral bonus; andOther amazing perks
ApplyAll applications must include a CV and Cover Letter addressed to the Talent Acquisition team and submitted online via our Careers page.
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