Office Manager Sydney

1 week ago

Sydney, New South Wales, Australia Smokeball Pty Full time

With offices in Australia, the US, and the UK, Smokeball is the leading provider of legal practice management software, helping small and mid-sized legal practices run their best firm and live their best life. We're passionate about what we do, and our clients know it
Not to brag, but we've been awarded the best place to work in Australia by Wrk+ and certified as a "Great Place to Work". Culture plays a big part in our success, and our clear purpose and vision motivate us daily.
We're a fast-growing legal tech company reshaping how legal services are delivered through innovation, efficiency, and client-centric solutions.
About the Role
This is a key role responsible for ensuring the smooth day-to-day running of our Sydney office. From managing supplies and maintenance to supporting our executive leadership team, this position is perfect for someone who thrives in a dynamic environment and enjoys keeping things running behind the scenes.
You'll be the go-to person for all things office-related, creating a welcoming and functional workspace for our team and supporting key activities such as travel coordination, team offsites, and planning sessions. As we continue to grow, we're looking for an organised and proactive Office Manager to join our team on a part-time, permanent basis, working on-site in our Sydney CBD office three days a week (Tues–Thurs).
Key Responsibilities

• Oversee day-to-day office operations and act as the primary point of contact for office-related matters

• Manage office maintenance and liaise with building management and external vendors as needed

• Maintain and order office supplies, equipment, and snacks to ensure a well-stocked and efficient workspace

• Own and coordinate team lunch orders on in-office days

• Provide ad-hoc executive support, including travel bookings, calendar coordination, and meeting logistics

• Assist in planning and coordinating internal events, offsites, and team planning sessions

• Ensure the office remains clean, organised, and aligned with our company culture and values
About You

• Previous experience as an Office Manager, EA, or in a similar administrative or workplace coordination role

• Highly organised, detail-oriented, and proactive with strong problem-solving skills

• Comfortable juggling multiple tasks with minimal supervision

• Friendly and professional communicator, with a "can-do" attitude

• Experience in supporting leadership teams and coordinating travel or events is a plus

• Familiarity with how fun office environments thrive is beneficial
What We Offer
Employee share scheme
Office lunches and loads of snacks
And of course...the SWAG
Smokeball is an equal-opportunity employer and is committed to providing an open, welcoming environment for everyone.
Don't meet all the criteria? No worries If our values resonate with your personal values and you think you have what it takes, we'd love to hear from you
Please note: This role is only open to Australian residents. Unfortunately, we are not able to offer sponsorship at this time.
Role Type
Company Overview
Smokeball is a fast growing, B2B SaaS company, empowering small law firms to get their work done faster and smarter, and track their time accurately so they get paid properly for the work they're doing. Emerging from the start-up stage, we are now rapidly scaling for growth with teams in Australia and USA, soon looking to launch in other markets. We think deeply about the challenges of small law firms and drive innovations that truly change the lives of our clients
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