Aps5 Executive Assistant

**title**, **department**
- We invest in, trust and care about our people. We create a fulfilling, flexible and supportive workplace that helps our people achieve their goals. We invest in the tools, systems and training our people need to do their jobs._

**Description**

**Detail**

**Position title**:
Executive Assistant

**Classification**:
APS5

**Employment Type**:
Ongoing

**Division**:
Various

**Branch/Section**:
Various

**Location**:
**Security Clearance**:
Baseline

**Contact Officer**:
**Closing date and time**:
**11.59pm AEDT, Sunday 16 February 2025**

**Work with us**:
The department is responsible for the design and delivery of the Australian Government's infrastructure, transport, regional development, communications and arts policies and programs. The department's work touches every Australian community and underpins our economy and society.
Our focus is on connecting Australians, enriching communities, and empowering our regions. We do this by providing policy advice to government, and delivering programs, services, and research for the benefit of all Australians.

**The opportunity we have available**:
We are currently seeking to fill a range of Executive Assistant positions at the APS5 classification across the department. As an Executive Assistant you will provide high level executive and administrative support to First Assistant Secretaries. This includes management of appointments, coordination of meetings and responding to incoming communications. You will be supporting your relevant First Assistant Secretary, along with providing a vital role in ensuring the smooth operation of your division.

A merit pool will be established to fill vacancies for similar roles across the department over an 18-month period.

The duties of the APS5 Executive Assistant role generally include, but are not limited to:

- Anticipate the requirements for, and initiate the timely preparation of briefing material prior to meetings attended by the First Assistant Secretary.
- Undertake research and preparation of correspondence as required and requested.
- Monitor branch and other Executive Assistant telephones and provide backup as required.
- Coordinate and work with relevant staff to provide responses to corporate documents (including annual reports).
- Work with Branch staff to ensure that all correspondence is managed appropriately ensuring all deadlines are met.
- Provide support to other areas of the Division as requested.
- Develop and mentor Executive Assistant's within the division as required.
- Work closely with the Deputy Secretaries office.

Don't miss this exciting opportunity to be part of a network of Executive Assistants that collaborate and innovate across our department. Join us today

**Who are we looking for?**:
To be successful in this role, you will need to demonstrate your ability to:
**Achieve results**by showing initiative and the ability to be proactive in a fast-paced environment.

**Communicate effectively**both written and verbal, delivering information in a variety of formats.

**Collaborate across teams**, using your excellent interpersonal and engagement skills to engage with senior leaders and a broad range of stakeholders and not be afraid to speak up.

**Think strategically** to scan current and emerging priorities, identify criticality of tasks and manage the outcomes as appropriate.

**Exercise discretion** in a position of trust.

**RecruitAbility minimum requirements**:
Minimum requirements for this role include:

- Communicate effectively
- Speaking with influence
- Strong organisational skills

RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and agency recruitment.

Job applicants with disability who met the requirements are advanced to the next stage of the selection process:

- Opt into the scheme
- Declare they have a disability, and
- Meet the minimum requirements of a vacancy advertised in the scheme

More information can be found at RecruitAbility scheme: A guide for applicants | Australian Public Service Commission.

**What else can we offer?**:
Your life
- Find your purpose.
- We provide the environment you need through excellent conditions and a supportive, values-driven culture, allowing you to keep being you.
- Our values are to be: respectful, informed, collaborative, adaptive, accountable. Through our commitment to these values, we maintain a fulfilling and supportive environment that promotes the wellbeing of our people.
- We offer job security, flexible work arrangements, regional and city work locations, generous leave and superannuation entitlements and access to higher tiered pay points in some classifications.
- Access to join our 6 staff-led diversity networks which promote a culture of inclusion to enhance work performance and the wellbeing of all staff.

Your contribution
- Our collaborative and supportive culture fosters high performing teams wh