Assistant Company Secretary

1 week ago

Melbourne, Victoria, Australia Hays Full time

Company Secretary | 3-Month Temp Assignment | Public Sector

**Your new company**

An integral part of our region's infrastructure, this organisation is committed to enhancing the customer experience and security by delivering affordable services to the communities they serve. Situated in a vibrant, unique area, they strive to keep the region a wonderful place to live while addressing the challenges of unprecedented growth. Their focus is on delivering value for our customers and communities, leveraging technology and partnerships to create opportunities, and fostering a performance-driven, safe, and inclusive workplace culture.

**Your new role**

As the Assistant Corporate Secretary in this 3-month temporary assignment, you will provide essential support to the General Counsel & Corporate Secretary, Managing Director, Executive Leadership Team, and the Chairs of the Board and each Board Committee. Your role is pivotal in coordinating and managing the preparation and timely delivery of all Board, Board Committee, and ELT meeting documents, ensuring a high level of accuracy and attention to detail. Key responsibilities include:

- Coordinating the secretariat functions, ensuring effective communication between the Board, ELT, and the Managing Director's office.
- Acting as the main point of contact for business units in preparing Board, Board Committee, and ELT papers, maintaining statutory records, and overseeing governance registers.
- Drafting meeting agendas, minutes, and action lists for review and ensuring the timely follow-up on action items.
- Contributing to the governance framework, policy compliance, and the production of the annual report.
- Providing governance training and building a culture of high performance and respect across the organisation.

**Your impact will be measured by**:

- The quality and timeliness of Board, Board Committee, and ELT documentation.
- The effectiveness of governance practices and compliance with legal and regulatory requirements.
- The satisfaction of internal clients with the performance of the Legal & Governance team.

**What you'll need to succeed**
- Advanced skills in delivering results, stakeholder and relationship management, communicating with influence, critical thinking, and decision-making, with intermediate abilities in change agility.
- Proven experience in a company/board secretariat role, demonstrating flexibility, exceptional communication skills, and a high level of organisational and time management capability.
- Proficiency with MS Suite and board management software like Diligent.
- A strong focus on continuous improvement, self-motivation, and the ability to work both independently and as part of a team.

**What you'll get in return**

This role offers the opportunity to work closely with senior leadership and contribute to the strategic direction of the organisation. You will benefit from a supportive and collaborative work environment that values your contribution and dedication. In addition to a competitive salary, you will have the chance to grow professionally, developing your skills and experience in a role that is crucial to the success and integrity of their processes.

**What you need to do now**

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