Project Accounting Coordinator

1 day ago

Perth, Western Australia The Trustee For Udla Unit Trust Full time

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We're seeking a part-time Project Accounting Coordinatorto join our creative team, working closely with the Directors, senior staff, and our administration team to oversee and manage financial systems, forecasting, and project accounting.
This flexible, part-time position (3 days per fortnight) offers an opportunity to support a design studio environment by ensuring efficient and accurate financial management.
The role is supported by an external accountant (for compliance and reporting) and external payroll provider.
Key Responsibilities include:
Manage monthly invoicing cycle for all projects
Ensure all new project proposals are accurately entered into Xero
Review weekly staff timesheets to confirm hours billed
Project accounting – tracking and allocating costs appropriately
Linking invoices to the correct projects
Managing project variations and closing completed projects
Conducting financial deep-dives with Project Directors
Develop and maintain project financial tracking spreadsheets
Including invoice reconciliation and progress tracking
Prepare monthly financial reports for the Directors and Management Team using Xero
Assist in broader strategic financial forecasting with guidance from Management
What We're Looking For
Proven experience in financial management, ideally within a design, consulting, or architecture environment
Strong proficiency in Xero and Excel
Experience working with consultants and managing sub-consultant financials
Confident in preparing and interpreting financial reports
Excellent organisational skills and attention to detail
A collaborative mindset and ability to work effectively with teams
Willingness to implement new systems or software as required
Ability to manage and meet financial deadlines for multiple complex projects
Must hold a current visa with work rights in Australia
Nice to Have (but Not Essential)
Previous experience in a landscape architecture, architecture, or consultancy environment
Experience with project management tools or systems
What We Offer
A flexible, supportive work environment
A collaborative team culture grounded in creativity and purpose
The opportunity to make a meaningful contribution to the strategic and financial direction of a design-led practice
Ready to join our team?
If you're a proactive and detail-oriented finance professional with a passion for supporting creative teams, we'd love to hear from you.
Apply now via Seek, by Friday 12th September, with your CV and a brief cover letter outlining your relevant experience and interest in the role.
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Your application will include the following questions:Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as an Accounting Coordinator?
How many years' experience do you have with forecasting for businesses?
Which of the following accounting packages are you experienced with?
Do you have experience using Xero?
How many years of accounting experience do you have?
Do you have previous invoicing experience?
Do you have reconciliations experience?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
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