Administrative Assistant To The Dp L&T And

1 week ago

Melbourne, Victoria, Australia Kolbe Catholic College Full time

The Administrative Assistant to the Deputy Principal (Learning & Teaching) at Kolbe Catholic College plays a crucial role in providing service support and assistance in alignment with College policies and procedures. The position demands a high degree of confidentiality, requiring initiative and resourcefulness. This role involves supporting the efficient functioning of the Deputy Principal's office by making decisions in accordance with their specific wishes.

**CHILD SAFETY**:
Every person employed or volunteering at Kolbe Catholic College is responsible for ensuring the wellbeing and safety of all students. This commitment involves providing a child-safe environment, adhering to child-safe policies and codes of conduct, and actively promoting student wellbeing and a positive learning environment.

**Responsibilities and Specific Duties**:

- Provide administrative support to the Deputy Principal (Learning & Teaching).
- Offer administrative assistance to the Director of Pedagogy and Curriculum Leaders.
- Manage and maintain the Deputy Principal's diary/calendar.
- Prioritise issues requiring the immediate attention of the Deputy Principal.
- Assist in coordinating academic detentions and academic support processes.
- Support academic testing, including coordinating NAPLAN administration.
- Handle administrative tasks related to Semester Reporting processes.
- Manage College booklist administration.
- Assist in internal Examinations arrangements and preparation.
- Prepare correspondence and manage correspondence and publications.
- Conduct or prepare research for the Deputy Principal as required.
- Develop presentations and other printed material as needed.
- Prepare and distribute agendas and act as Minute Secretary for selected team meetings.
- Support the Deputy Principal with arrangements for the Learning and Teaching Program and Curriculum-related matters.
- Administer and manage resources for Learning and Teaching college events.
- Manage administration requirements for curriculum and storage.
- Administer requirements for Assessment and Reporting calendars.
- Maintain the highest professional standards in presenting an appropriate image of the Deputy Principals' offices.

**Other Duties**:

- Cover Reception and Student Services in case of absence.
- Perform other duties as required by the Principal, Deputy Principal(s), and Business Manager.
- Attend non-teaching staff meetings and team meetings as required.

**Position Classification**:
Education Support Officer - Category C, Level 2

Key Criteria:

- A current National Criminal Records Check.
- A current Working with Children Check Card.
- A current Level 2 First Aid Certificate is desirable.
- Effective planning and organizational skills; ability to manage multiple deadlines and competing demands.
- Excellent interpersonal and communication skills.
- Professional telephone and customer service etiquette.
- High levels of literacy, numeracy, and information technology skills.
- Ability to work independently and within a team environment.
- Commitment to the value and ethos of Catholic education.
- Generosity of spirit, optimism, adaptability, and enthusiasm.

To apply, please submit your cover letter and resume by 5pm on Monday Dec 11.

Kolbe Catholic College is committed to the safety, wellbeing, and protection of all children in our care, including maintaining compliance with the Child Safety Code of Conduct.

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