Evidentia - Office Manager & Team Assistant

6 days ago

Sydney, New South Wales, Australia Lonsec Full time

**Evidentia Group is seeking an Office Manager & Team Assistant - the organisational powerhouse who keeps everything running smoothly.**

This role is ideal for someone who thrives on juggling priorities, keeping people and projects on track, and creating a workplace where things _just work _. Acting as the go-to person for the leadership team and the heartbeat of the office, the Office Manager & Team Assistant will play a critical part in ensuring executives are supported, events run flawlessly, and the workplace remains welcoming, efficient, and professional.

**About Evidentia**

Evidentia Group is the result of a merger between Evidentia, Lonsec Investment Solutions, and Implemented Portfolios, three leaders in managed accounts. Together, the Group offers innovative investment solutions tailored to financial advisers and their clients.

**About the Role**

Reporting to the GM, Marketing & Communications, this role combines office management with executive assistance. The Office Manager & Team Assistant will proactively manage diaries, meetings, and communications for senior executives, while overseeing all aspects of office operations from supplier management to event coordination.

The role will also play an important part in creating a welcoming, professional office environment, coordinating travel arrangements, and supporting the onboarding and experience of staff.

**Responsibilities**

**Executive Support**
- Manage diaries, schedule meetings, and coordinate appointments for senior executives
- Prepare documents, reports, presentations, and agendas
- Process expense claims and reconcile invoicesAssist with collation and distribution of board and management reports

**Meeting & Event Coordination**
- Organise internal and external meetings, including agendas, minutes, venues, and catering
- Arrange logistics and technology setup for executive, board, and cross-functional meetingsSupport planning and delivery of internal events such as all-staff updates, strategy offsites, and team functions

**Office & Administration Management**
- Oversee office reception duties, visitor welcome, and access coordination
- Liaise with building management and service providers for maintenance and operational needs
- Order and maintain office and kitchen supplies, liaising with vendors as requiredCoordinate travel bookings, itineraries, and accommodation for executives and staff
- Previous experience as an Office Manager, Executive Assistant, or senior-level administrator
- Exceptional organisational skills, with the ability to prioritise in a fast-paced environment
- Ability to remain calm and work effectively under pressure while managing competing priorities
- Strong verbal and written communication skills
- High level of discretion, maturity, and professionalism
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and intermediate Excel)
- Comfortable engaging with senior stakeholders and external partners
- Tertiary qualifications in Business, Administration, or a related fieldExperience supporting multiple senior stakeholders simultaneously

Working Rights - Applicants must hold current permanent and full-time working rights in Australia, for example as a Citizen or Permanent Resident.

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