Evidentia - Office Manager & Team Assistant

2 weeks ago

Sydney, New South Wales, Australia Lonsec Full time $90,000 - $120,000 per year

Evidentia Group is seeking an Office Manager & Team Assistant – the organisational powerhouse who keeps everything running smoothly.

This role is ideal for someone who thrives on juggling priorities, keeping people and projects on track, and creating a workplace where things just work . Acting as the go-to person for the leadership team and the heartbeat of the office, the Office Manager & Team Assistant will play a critical part in ensuring executives are supported, events run flawlessly, and the workplace remains welcoming, efficient, and professional.

About Evidentia

Evidentia Group is the result of a merger between Evidentia, Lonsec Investment Solutions, and Implemented Portfolios, three leaders in managed accounts. Together, the Group offers innovative investment solutions tailored to financial advisers and their clients.

About the Role

Reporting to the GM, Marketing & Communications, this role combines office management with executive assistance. The Office Manager & Team Assistant will proactively manage diaries, meetings, and communications for senior executives, while overseeing all aspects of office operations from supplier management to event coordination.

The role will also play an important part in creating a welcoming, professional office environment, coordinating travel arrangements, and supporting the onboarding and experience of staff.

Responsibilities

Executive Support

  • Manage diaries, schedule meetings, and coordinate appointments for senior executives
  • Screen calls, emails, and correspondence, ensuring timely follow-up
  • Prepare documents, reports, presentations, and agendas
  • Process expense claims and reconcile invoices
    Assist with collation and distribution of board and management reports

Meeting & Event Coordination

  • Organise internal and external meetings, including agendas, minutes, venues, and catering
  • Arrange logistics and technology setup for executive, board, and cross-functional meetings
    Support planning and delivery of internal events such as all-staff updates, strategy offsites, and team functions

Office & Administration Management

  • Oversee office reception duties, visitor welcome, and access coordination
  • Liaise with building management and service providers for maintenance and operational needs
  • Order and maintain office and kitchen supplies, liaising with vendors as required
    Coordinate travel bookings, itineraries, and accommodation for executives and staff

About the Candidate

  • Previous experience as an Office Manager, Executive Assistant, or senior-level administrator
  • Exceptional organisational skills, with the ability to prioritise in a fast-paced environment
  • Ability to remain calm and work effectively under pressure while managing competing priorities
  • Strong verbal and written communication skills
  • High level of discretion, maturity, and professionalism
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and intermediate Excel)

  • Comfortable engaging with senior stakeholders and external partners

  • Tertiary qualifications in Business, Administration, or a related field
    Experience supporting multiple senior stakeholders simultaneously

Evidentia is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We encourage applications from people belonging to groups underrepresented in Financial Services.

Working Rights – Applicants must hold current permanent and full-time working rights in Australia, for example as a Citizen or Permanent Resident.

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