Executive Assistant

This position provides proactive, high-quality executive and para-professional support to senior leadership within a newly established Australian office of an existing professional services firm.
The Executive Assistant/Office Assistant plays a critical role in ensuring operational efficiency, creating a professional and well-functioning office environment, and contributing to high standards of service delivery across the business.This is a hands-on role suited to someone who thrives in a dynamic, team-oriented environment and brings a continuous improvement mindset to daily operations.This is a full-time, office-based role (not remote or hybrid) in Castlereagh Street, Sydney.ResponsibilitiesProvide administrative support to senior leadership, including:Calendar managementTravel arrangements and itinerariesInbox management and communication follow-upTimesheet coordination (daily)and month-end activity supportExpensesPrepare, format, and proofread documents, reports and client presentations to a high standardOrganise and coordinate client-facing and internal events, including venue booking, liaising with suppliers, and coordinating logistics.Assist with business development activities, including preparation of pitch materials and presentationsMaintain CRM for Senior Managing Directors and other senior leadershipProvide front-of-house support including meeting and greeting clients, staff and visitors, managing meeting rooms, preparing refreshments and maintaining presentation standards of meeting spaces.Ensure smooth day-to-day running of the office environment, with a hands-on, team-focused approach.Maintain general office presentation, including kitchen and communal staff areas.Manage couriers, incoming and outgoing mail, phone calls, and general inquiries.Manage office supplies and equipment, including stock control and budget adherence.Ensure compliance with health and safety standards, acting as a point of contact for security and fire safety.Liaise with external service providers and building management as neededIdentify and suggest improvements to existing systems and ways of workingContinuous learning lens to maximise technology gains in AI and automation idealBuild relationships with senior leaders, other senior staff members, and internal corporate functionsSupport broader business operations in Australia, including coordination with colleagues in other offices to ensure consistency, alignment, and effective management of fluctuating workflows and support needsRequirements3–5 years' experience in an office administration role, ideally in a professional services environmentExperience with calendar management, travel arrangements, and expensesSkills in Microsoft Office Suite (Word, Excel, Outlook, Teams,PowerPoint)High level of attention to detail and commitment to qualityStrong written and verbal communication skillsExcellent organisational and time management skills, with the ability to manage competing prioritiesExperience supporting billing processes, timesheet submissionand month-end activitiesAbility to work both independently and collaboratively as part of a small teamProfessional, service-oriented approach with strong interpersonal skillsFlexible and adaptable, with a dynamic approach to changing priorities and evolving business needsWhat we can offerHealth and wellbeing support provided by Intellect Holistic$500 annual health and wellness stipend to support you with health, wellness, and fitness expensesAnnual leave allowance: 20 days plus three days annual closure between Christmas Eve and New Year's Eve, 1day of leave during birthday month, 1 wellness day26 weeks paid parental leave with no minimum service requirement.10 days per annum personal/carer's leaveAbout TeneoTeneo is the global CEO advisory firm.
We partner with our clients globally to do great things for a better future.Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges.
Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.The firm has more than 1,700 employees located in 45+ offices around the world.Start your application for this position.
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