Facilities Assistant

**About Herbert Smith Freehills**

As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

**The Opportunity**

**The role: Facilities Assistant**

We are looking for a dedicated and reliable Facilities Assistant to join our dynamic team in Melbourne.

In this role, you will undertake day-to-day premises-related tasks as directed and deliver an exceptional experience to our clients and stakeholders. Your commitment to maintaining our office environment to the highest standards will help create a comfortable and inviting workspace for everyone.

If you have a pro-active approach and enjoy being part of a team we would love to hear from you.

**Day-to-day, you'll be responsible for**:

- Coordinating new starter requirements (e.g. security cards, photo id, locker allocations).
- Assisting with issuing & programming of security cards (both as part of the new starter process and the visitor process).
- Managing the visitor process in conjunction with the practice & business services groups (including issuing of temporary security passes and desk allocation)
- Assisting with housekeeping duties and maintaining of kitchens. Management of stocks / consumables.
- Assisting the Facilities Coordinator with the coordination of subcontractors and suppliers associated with tenancy maintenance, including liaising with building management and all other premises-related functions.
- Assisting the Facilities Manager & Coordinator with contractor management, repairs /maintenance, fit out works, office relocations, national firm initiatives and small projects that require Facilities resourcing and implementation.
- Repairs and minor maintenance to office equipment and premises as required.
- Assisting with standard ergonomic set up requirements for staff.
- Assisting with the movement of furniture associated with maintenance tasks and office moves/floor moves.
- Assisting the Facilities Coordinator with ordering, creating, and managing stocks of HSF merchandise.
- Assisting with maintaining the Reflection, Parents & First Aid rooms, including managing laundry services and stocks (first aid kits).
- General assistance with stationery requests as required.
- Ability to undertake responsibilities / duties of a Warden.
- Other tasks as directed by the Manager/Coordinator
- Complying with WH&S obligations and responsibilities in accordance with the requirements for this role.
- Complying with Business Continuity Management (BCM) obligations and responsibilities in accordance with the requirements for this role.

**To be successful in this position you will have the following experience**:

- Microsoft Office Suite - Word, Excel, Outlook and PowerPoint (Intermediate)
- Demonstrated understanding of Facilities Management
- General understanding of Work Health & Safety (WHS) and Manual Handling

**What you can expect from us**:

- We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

**Team**

Office Operations

**Wo