Bids Administrator

The RPC Group of Companies is a recognised leader in advanced composite engineering and manufacturing, proudly celebrating 50 years of delivering innovative, high-quality solutions across Australia and internationally. Since 1975, we have completed over $2 billion in projects for critical industries including transport, mobility, water and wastewater, mining, infrastructure, defence, and asset services. We continue to drive engineering excellence, create skilled local employment, and strengthen Australia's sovereign manufacturing capability, while expanding our presence in Southeast Asia and India, to provide advanced engineered solutions and industry leadership.

The Opportunity:

This exciting opportunity is a full-time permanent position based in our Seven Hills Office. The Bids Administrator role is responsible for supporting the preparation, coordination, and submission of tenders, proposals, and related documentation. Working closely with the Bid/Business Development team and technical experts, the Bids Administrator ensures all submissions are completed on time, meet client requirements, and are presented to the highest standard.

The role also involves maintaining bid registers, formatting and editing documents, coordinating input from multiple stakeholders, and ensuring compliance with internal processes and external submission criteria. In addition to bids administration, this position provides supplementary support to the broader administration function, including backfill for Office Administrators when required, to ensure the smooth day-to-day operations of the office

The Key Responsibilities

• Coordinate the preparation, formatting, proofreading, and timely submission of tenders, proposals, and bid documentation, working closely with the Bid Manager and internal stakeholders across technical, commercial, legal, and corporate teams.
• Maintain and update bid registers, CRM records, templates, bid libraries, and customer tender portal status to ensure accurate and accessible information at all times.
• Manage timelines, version control, and submission processes to meet deadlines while ensuring all content aligns with client requirements, internal quality standards, and relevant legislation.
• Track bid outcomes, prepare post-bid reports, and assist with research on clients, competitors, and market trends to support bid planning and strategy.
• Provide general administrative assistance to the Bid/Business Development team, ensuring smooth coordination of activities and consistent quality in documentation.
• Collate, analyse, and reconcile data on past, current, and upcoming opportunities for inclusion in required documents such as but not limited to the Board report, while ensuring accuracy, consistency, and completeness
• Backfill the office administration function as required, assisting with reception, office coordination, document control, and site-wide initiatives such as events, compliance processes, or audits.

The Ideal Candidate:

Essential:

• 1-2 years of relevant experience, ideally including exposure to bids, proposals, or business development processes.
• Experience in administrative, coordination, or support roles.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• Good written communication, proofreading, and document formatting skills.
• Attention to detail and accuracy in preparing professional documents.
• Competent in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively with internal stakeholders and follow guidance from senior team members.
• Willingness to learn and develop skills in bid administration and business support functions.
• Professional approach and ability to handle confidential information appropriately.

Desirable:

• Exposure to Customer Relationship Management System (SAP preferrable).
• Certificate III or IV in Business Administration, Office Administration, or a related field or equivalent work experience.

The Benefits to YOU:

At RPC, our vision is to be the preferred choice for innovative engineered solutions where safety, quality, and reliability matter. We believe this is achieved through our people and a strong 'OneRPC Team' culture grounded in our core values: Teamwork, Accountability, Performance, Integrity, and Respect

As part of the OneRPC Team, you'll enjoy benefits including:

• Annual salary reviews
• Paid study leave
• Professional membership reimbursement
• Novated lease options
• Employee referral program
• Employee Assistance Program (EAP)
• Culture events such as monthly birthday celebrations
• Onsite parking

How to Apply: Please submit your cover letter and resume detailing your suitability for the role via the apply here link or by emailing

Important to Note:

• RPC promotes diversity and equal opportunity in employment and is committed to a more diverse workforce
• As part of our recruitment process, RPC will conduct the following workplace checks and clearances; work eligibility, pre-employment medicals, and police clearance
• Only shortlisted candidates who meet the above criteria will be contacted

To learn more about us, please view our website at: or connect with us on LinkedIn via