Central District Administration Officer

Job description

Agency Department of Health Work unit Primary Health Care Central Australia Region

Job title Central District Administration Officer Designation Administrative Officer 3

Job type Full time Duration Ongoing

Salary $66,773 - $71,746 Location Alice Springs

Position number 38739 RTF Closing 25/09/2025

Contact officer Belinda Ballard, Central District Manager on or

About the agency

Application online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide a high level of business support and coordination to the District Managers across the Central Australia Region, including

managing travel arrangements, procurement, property maintenance and repairs, accounts payable and general administrative

duties.

Key duties and responsibilities

1. Provide professional office administration and secretarial support service by maintaining a diary, record and information

management, arranging conferences and meetings, booking venues, booking travel, preparation and circulation of meeting

papers and minute taking.

1. Provide professional receptionist support as the first point of contact for internal and external communication with the

District Manager.

1. Establish and maintain administrative control systems to record and monitor the flow of incoming and outgoing

correspondence, ensuring that the presentation of all documents is correct, and deadlines are met.

1. Source goods, obtain quotations and complete purchase orders and requisitions for locally sourced purchases.
2. Process and code all invoices through the NTG pay system.
3. Coordinate procurement, process invoices for payment and facilitate repairs and maintenance requests for remote health

centres and remote staff accommodation.

7. Prepare and/or collate correspondence required for the District Manager's signature ensuring the quality of the output is of

a high standard.

8. Follow defined service quality standards, work health and safety policies and procedures relating to the work being

undertaken in order to ensure high quality, safe services and workplaces.

Selection criteria

Essential

1. Well-developed oral and written communication skills with a pleasant phone manner to be able to communicate effectively

and develop relationships with clients, peers and other departmental officers.

2. Well-developed organisational skills of a high order including the ability to prioritise and complete a number of tasks

concurrently within established timeframes while exercising initiative and attend to detail.

3. Knowledge and experience in focusing on client needs and providing a friendly and efficient service.

4. High degree of professional integrity, discretion and confidentiality and ability to negotiate in sensitive matters where

discretion and confidentiality are critical.

5. Demonstrated work ethic with the ability to apply initiative and solve practical problems.

6. Sound knowledge of word processing and computers, particularly, data management and software applications such as

Microsoft Office, Outlook, Power Point and Excel.

7. Ability to interact effectively with people from diverse cultures.

Desirable

1. Knowledge of Government Accounting System (GAS), Personnel Information and Payroll System (PIPS), and NTG Pay.

2. Awareness and knowledge of the Northern Territory (NT) Public Service procurement and travel processes, and relevant NT

legislation, including Public Sector Employment and Management Act (PSEMA) and related legislation.

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice

and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.

For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with

blood or body substances), check with contact person for requirements.