Executive Services Officer
4 days ago
Pacific Pines State High School is a rapidly growing and welcoming school that values strong relationships between staff, parents, and students, which form the foundation of our teaching and learning practices.
We are seeking a highly organised and proactive Executive Services Officer to provide direct support to the Deputy Principals, focusing on the development, maintenance, and integrity of the school timetable and
the organisation of daily supervisions.
About the School
At Pacific Pines State High School, we instil a sense of personal and collective integrity in our students, equipping them with lifelong values and a strong sense of purpose. In partnership with families, we foster a positive and supportive school culture built on strong relationships and high standards of behaviour, enabling students to thrive academically and personally.
About the Role
This role is integral to the daily operations of the school, providing high-level executive and administrative support to the Principal. The Executive Services Officer will ensure the efficient management of the school's timetable, daily supervisions, and other key administrative functions.
Key responsibilities include:
- Providing confidential executive and administrative support to the Principal, including preparing reports, correspondence, and managing financial and procurement tasks.
- Organising the Principal's schedule, including diary management, correspondence prioritisation, and meeting coordination.
- Coordinating daily supervisions, including scheduling replacement staff and managing room changes.
- Maintaining and updating the school timetable in systems such as OneSchool and DayMap, ensuring compliance with departmental requirements.
- Supporting the organisation of key events, including parent-teacher interviews, immunisations, and staff leave replacements.
This role would suit a highly organised and detail-oriented professional with a proactive approach to supporting school operations and leadership teams.
About You
The following traits would be beneficial:
- Strong organisational and time management skills to handle multiple priorities effectively.
- Proficiency in Microsoft Office applications and school management systems such as OneSchool or DayMap.
- Experience in providing high-level executive and administrative support in a fast-paced environment.
- Ability to manage sensitive and confidential information with discretion and professionalism.
- Excellent communication and interpersonal skills to liaise with a range of stakeholders.
Why Join Us
At Pacific Pines State High School, you will be part of a dynamic and supportive team dedicated to fostering a positive and inclusive environment for students and staff alike. We value professional growth and offer opportunities to develop your skills while contributing to the success of our school community.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page response to the How you may be assessed section of the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
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