Facilities Co-ordinator

Facilities Co-ordinator

• Permanent Full-Time | Monthly ADO | 5 week's annual leave
• Engineering and Infrastructure Services | Angliss Hospital
• Amazing area with cafes, shops and nature

Eastern Health

Eastern Health is one of Melbourne's largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is "Being a part of Eastern Health means belonging to a welcoming team of healthcare experts".

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

About the role

• Responsible for coordinating Eastern Health spaces, including assistance with sending site communications, allocating and managing space for maintenance functions, coordinating multiple departments.
• Ensuring contractors are compliant with site induction and work permits
• Conduct regular routine inspections of Eastern Health facilities.
• Ensure that Eastern Health facilities are well-maintained and reactive repairs are carried out promptly. Incumbent will assist in overseeing reactive repairs and maintenance of equipment, systems, and structures in the facility
• Ensuring compliance with health and safety, legislative and environmental regulations
• Coordinate with Infrastructure and other teams regarding regular planned maintenance of equipment and internal systems (e.g. HVAC systems, Fire systems, plant inspections etc.)
• Check rooms and furniture to identify needs for repairs or renovations
• Monitor activities that happen outside the building and coordinate with relevant Services department (e.g. waste disposal and recycling)
• Assist the Business Services and Property Team to coordinate parking and office allocations
• Keep track of regular and ad-hoc facility expenses
• Research new services and appliances to facilitate operations
• Ensures equipment is in proper working order and available for use.

About you 

To be successful in this role you will possess:

Essential

• Relevant experience at site/facility management level
• Demonstrated negotiation, problem solving and analytical skills
• Excellent communication skills – written, verbal and interpersonal
• Ability to consult and collaborate with internal and external stakeholders to deliver organisational outcomes
• Demonstrated ability to work independently
• Strong organisational and time management skills
• Understanding of OH&S legislation and emergency management activities
• Victorian driver's license and a willingness to work across sites if required

Desirable

• Relevant qualification in administration/facility management

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here

• Mentor and Shadowing program 
• Access to discovery days across our 50 sites 
• Study and professional development leave 
• Friendly & supportive teams
• Commitment to Diversity, Equity and Inclusion 
• Fitness Passport for work-life balance 
• Employee Assistance program accessible for you and your loved ones 
• Flexible working hours and excellent entitlements 
• Salary packaging options and an employee benefits scheme 
• Access to Private Health Insurance offers 
• Digital upskilling, such as excel and Power-Bi training 
• Cafes at all of our Hospitals 

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.

Good to know:

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
• Advertising may end before the closing date.
• We do not accept recruitment agency application

If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.

Please click here for postion description link

Contact Person: Lachlan Glasgow

Contact Number:

Contact Email:

Need help submitting your application?

Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on Option 1) 

Click Here for the Candidate Guide also for help in our recruitment process

Our Values in Action:

Respect for all | Safe always | Partnering in care | Learning and improving every day