Planning & Resource Coordinator

Conference Centres

18 Sept

Written By Human Resources

Division/branch: Venues and Ministry Programs

Location: Port Hacking Conference Centres

Job type: Full Time

Closing Date: as soon as position is filled

Venues and Ministry Programs team at Youthworks creates transformative experiences that bring together Bible-based discipleship and outdoor learning in a unique and powerful way. Passionate about both Christian ministry to young people and the adventure of God's creation, the team provides environments where temporary communities can grow, faith can deepen, and lifelong lessons are learned. Made up of people who love Jesus and are dedicated to serving the next generation, they combine professional expertise with a heart for ministry, offering programs and venues that inspire, challenge and equip young people to follow Christ

To oversee the recruitment and effective planning and resourcing of the Venue & Ministry Programs team, ensuring excellence in service delivery, compliance, and alignment with Youthworks' mission.

Ministry

• Role model Christian behaviour in all aspects of the role.
• Work autonomously and effectively in a ministry environment where time is used efficiently, honestly and resourcefully.
• Be an active team member, participating in team meetings and devotions, and be an active member of the Youthworks community.
• Demonstrate continual commitment to Youthworks' strategic plan.
• Work consistently with the values and ethos of Youthworks as a Christian employer.
• Lead, encourage, disciple and pastorally care for COE staff.
• Work under the leadership of Strategic Capability Manager to achieve excellence in all facets of ministry.

Service Delivery – Recruitment

• Oversee recruitment, vetting and onboarding of new team members.
• Liaise with Marketing, MST, Yr13 and engage with churches to promote staff recruitment.

Service Delivery – Resource & Operations Management

• Manage and allocate physical resources (equipment, vehicles, facilities, program materials) to ensure the effective delivery of programs.
• Collaborate with leadership on the procurement, storage, maintenance and auditing of equipment and resources.
• Develop and maintain systems for resource tracking, stock control, and booking.
• Coordinate logistics for camps and programs including transport and equipment distribution.
• Ensure all resources meet safety and compliance standards.
• Contribute to forward planning by forecasting resource needs in line with program growth.
• Authorise relevant invoices, orders and contracts in line with delegated authority.
• Provide hands-on operational support as required to cover gaps in delivery.

People & Planning

• Lead staff/task-related meetings.

Coordinate regular meetings of stakeholders to plan medium and long-term staffing needs.

• Support training and development of team members in partnership with the training team as required.

Systems & Compliance

• Maintain accurate records as required by Youthworks and industry standards.
• Report operational or resource-related issues promptly to relevant stakeholders.
• Provide feedback on system improvements to enhance service delivery.

Other

• Keep abreast of industry knowledge, initiatives and changes for continuous improvement.
• Attend Youthworks conferences, events and training as required.
• Adhere to Youthworks policies and procedures.
• Perform additional duties within skill set as required.

Essential

• • Qualifications in Outdoor Leadership (Certificate IV or higher).
• Current qualifications in First Aid and Water Rescue.
• At least 5 years' experience as a Christian Outdoor Educator.
• Proven skills in recruitment, training and operational management.
• Demonstrated experience in resource management, including procurement, logistics, stock control and budget oversight.
• Capacity for Christian servant leadership and the ability to positively influence others.
• Passion for Word Ministry, training and mentoring.
• Character marked by pastoral care, resilience and initiative.
• High standards of professionalism including compliance with safety standards and risk management.
• Demonstrable passion for the outdoors, education and ministry.
• Strong organisational and time management skills with flexibility to adapt to changing priorities.
• Proficiency in Microsoft Office Suite, databases and resource tracking systems.
• Excellent written and verbal communication skills with a focus on customer service.
• Systematic, detail-oriented approach to tasks.
• Ability to work collaboratively across diverse teams.
• Strong work ethic.
• Personal Christian faith with active involvement in a local church and willingness to work within an Anglican organisation.
• Commitment to Youthworks' mission.

Desirable

• • Leadership qualifications.
• Experience in contract management and supplier negotiations.
• Qualifications in Theology.