Executive Assistant

2 weeks ago

Werribee, Victoria, Australia Caring Lotus Full time

Caring Lotus is an international, award-winning NDIS provider committed to delivering high-quality, person-centred support across our community. As we continue to grow, we are seeking a highly organised and proactive Executive Assistant / Personal Assistant to support our CEO and leadership team.

This is an exciting opportunity for a skilled administrator who enjoys a fast-paced environment, values meaningful work, and thrives on bringing structure, clarity, and professionalism to a busy executive office.

Why You'll Love Working with Us

At Caring Lotus, we invest in the wellbeing and development of our staff as much as we do our participants. You'll enjoy:

  • Employee Assistance Program (EAP) – access confidential professional support whenever you need it
  • Peer-led Real Talk & Recharge sessions – supportive staff-run forums to connect and unwind
  • Community BBQs & social events – regular opportunities to build relationships with staff, clients, and the broader community
  • Access to the Wish Keeper program – our unique internal initiative supporting recognition, growth, and wellbeing
  • A values-driven, inclusive organisation – where your work genuinely matters and your voice is valued

About the Role

Reporting directly to the CEO, you will provide high-level executive and administrative support that keeps our organisation running smoothly. Key responsibilities include but not limited to:

  • Managing calendars, appointments, meetings, and travel
  • Preparing correspondence, reports, minutes, presentations, and internal documentation
  • Acting as the first point of contact for internal and external stakeholders
  • Supporting compliance, quality assurance, and NDIS documentation requirements
  • Coordinating events, internal communications, and office operations
  • Upholding confidentiality, professionalism, and the NDIS Code of Conduct

This role is essential in ensuring the CEO and leadership team can operate efficiently and effectively.

What You'll Bring

We're looking for someone who is confident, reliable, and able to anticipate needs before they arise. You will have:

  • Strong communication, interpersonal, and relationship-building skills
  • Excellent organisation, time-management, and attention to detail
  • Experience supporting senior leaders or executives (highly regarded)
  • Minimum 3+ years of experience supporting senior leaders or executives
  • Advanced computer skills (Microsoft Office & document management systems)
  • Ability to work with confidential information and exercise sound judgement
  • Understanding of NDIS, healthcare, or community services (desirable)

Required checks include NDIS Worker Screening Check, WWCC, and a current driver's licence is a must

Ready to Make an Impact?

If you're seeking a role where your skills will be appreciated and your contribution will directly support meaningful work in the community, we'd love to hear from you.

If you are a dedicated administration professional who wants to grow your career while supporting a purpose-driven organisation, we'd love to hear from you.

Submit your resume and a short cover letter today

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