Administration Officer

Job description

Agency Department of Trade, Business and Asian Relations Work unit Policy, Strategy and Insights

Job title Administration Officer Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 39016 RTF Closing 29/01/2026

Contact Jenny Finn, Executive Officer Policy, Strategy and Insights on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – Inclusion and diversity and Special measures

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide efficient and effective functioning of the Northern Australia Development Office facilities and provide executive level

administration support and coordination to the General Manager Policy, Strategy and Insights and staff to assist the division to

operate effectively.

Context statement

Northern Australia Development Office – NADO is an office and meeting space designed as hubs to support industry, investors

and the private sector interested in doing high-level business in Northern Australia. They feature executive facilities for high-level

strategic meetings for industry, investors, private sector and government. NADO is a hub for business and industry involved in

progressing development across Northern Australia. A number of key industry associations and Australian Government agencies

including the Office of Northern Australia and Major Projects Approval Agency are co-located in the office.

Key duties and responsibilities

1. Coordinate the day-to-day operations of the NADO facility, effectively organise all facility related works including the

facilitation, coordination and scheduling of meeting room bookings and providing support to stakeholders.

2. Ensure the effective management of facilities' contract services including building maintenance, security, cleaning, waste

management and stationery.

1. Work collaboratively within the Policy, Strategy and Insights division, providing executive level assistance to the

General Manager, including word processing, diary and email management, professional receptionist support and travel

arrangements.

1. Maintain strong and effective relationships with all levels of staff within the agency, external agencies, and outside

organisations, to assist in the smooth day to day operations of the agency's activities.

1. Maintain effective security over confidential and sensitive records and documentation.

Selection criteria

Essential

1. Experience in facility operations or office administration.

2. Proven successful experience in providing administrative support to an executive; with a high attention to detail, sound

judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.

3. Prior experience operating in a fast-paced environment with strong organisational and time management skills; with

demonstrated ability to prioritise tasks, work independently with minimal supervision and work under pressure.

4. High level of motivation and ability to monitor and meet changing priorities and deadlines.

1. Sound knowledge in computer systems, records management and major business systems, or the ability to obtain quickly.
2. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate

professionally and effectively at all levels and with people from diverse backgrounds.

Further information

Applicants should familiarise themselves with the NTPS Capability and Leadership Framework (CLF) which applies to all NTPS

employees. CLF 4 outlines what capabilities are required for this vacancy. The CLF is available here.