Administrative Officer

Job description

Agency Department of Health Work unit Sexual Health and Blood Borne Virus

Job title Administrative Officer Designation Administrative Officer 3

Job type Full time Duration Fixed for 12 Months

Salary $66,773 - $71,746 Location Darwin

Position number 1958 RTF Closing 18/12/2025

Contact officer Nicola Fabok, Manager on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

To provide administrative support to the Sexual Health and Blood Borne Virus Unit (SHBBVU) team

Key duties and responsibilities

1. Provide personal assistant duties to SHBBV NCC Operational Manager and SHBBVU Section Head and including travel

arrangements, internal and external document preparation (taking meeting minutes, preparing memo's etc.) and schedule

coordination.

1. Provide administrative support for SHBBV Program team, including Information Technology support, travel bookings and

any other admin tasks as required.

1. Purchase office supplies using corporate financial systems including NTGPay
2. Organise, plan and coordinate SHBBV staff meetings, annual planning day and educational sessions, including face-to-

face meetings, video conferencing and teleconferences. This includes obtaining quotes, booking of function rooms,

catering and technical equipment.

1. Assist Clinic 34 Darwin administrative/reception staff in relation backfill when required.
2. Provide support to the CDC team including administrative support and CDC Telephone Roster in liaison with NCC SHBBV

Operational Manager.

7. Follow defined service quality standards, work health and safety policies and procedures relating to the work being

undertaken to ensure high quality, safe services and workplaces.

Selection criteria

Essential

1. Demonstrated extensive experience in providing a high level of administrative tasks and working knowledge of general

office procedures including corporate systems, and financial processes.

2. Demonstrated advanced computer literacy particularly use of the Microsoft Office Suite and other databases.

1. Demonstrated ability to work independently without supervision and use initiative and judgement to prioritise and meet

deadlines.

4. Demonstrated high level written and verbal communication skills and commitment to confidentiality.

5. Experience in assistance with the preparation of correspondence including formatting memos and reports.

1. Demonstrated experience in preparing and organisation of comprehensive travel and meeting itineraries including

experience with minute taking.

7. An ability to interact effectively with people from diverse cultures.

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance

notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant

criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B

(indirect contact with blood or body substances), check with contact person for requirements.