Assistant Project Manager

2 weeks ago

Brisbane, Queensland, Australia Trionix Full time

Role Description

The Assistant Project Manager supports the planning, coordination, and execution of projects to ensure they are delivered on time, within scope, and aligned with organizational objectives. This role works closely with project managers, team members, and stakeholders to facilitate project activities, track progress, and maintain effective communication throughout the project lifecycle. The Assistant Project Manager helps manage schedules, resources, documentation, and reporting, contributing to smooth project operations and timely decision-making.

Core responsibilities include preparing project plans, updating timelines, organizing meetings, and supporting risk and issue management. The Assistant Project Manager ensures that project documentation is accurate and up to date, including reports, minutes, requirement specifications, and status updates. This role also assists in coordinating cross-functional teams, monitoring task completion, and identifying potential delays or challenges that may impact project progression.

The position involves reviewing project deliverables, supporting quality checks, and ensuring compliance with organizational standards and procedures. The Assistant Project Manager may participate in stakeholder communications, helping prepare presentations, summaries, and progress reports that provide visibility into project status and align expectations. The role also contributes to process improvements by identifying opportunities for efficiency and supporting the implementation of best practices.

Success in this role requires strong organizational and analytical skills, the ability to manage multiple tasks simultaneously, and a proactive approach to problem-solving. The Assistant Project Manager must demonstrate attention to detail, effective communication skills, and the ability to collaborate with diverse teams in a structured and dynamic environment. A strong commitment to follow-through, accuracy, and coordination is essential for contributing to successful project outcomes.

Through structured support, consistent follow-up, and collaborative execution, the Assistant Project Manager plays an important role in ensuring operational efficiency, enabling project success, and supporting the broader objectives of the project team.

Qualifications

  • Experience supporting project planning, coordination, and execution
  • Strong organizational and time-management skills with the ability to handle multiple priorities
  • Knowledge of project management methodologies, tools, and documentation practices
  • Ability to track progress, manage schedules, and support risk and issue management
  • Strong communication and stakeholder coordination skills
  • Proficiency in preparing reports, summaries, and project documentation
  • Analytical mindset with problem-solving abilities and attention to detail
  • Ability to collaborate effectively within cross-functional project teams

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