Import & Export Coordinator

2 weeks ago

Sydney, New South Wales, Australia PrimeWorld Full time $80,000 - $120,000 per year

About Us

We are a well-established timber import and export company with over a decade of experience in sourcing and trading unprocessed timber, woodchips, and related forestry products across Asia-Pacific and global markets. Our products are widely used in housing construction, flooring, and furniture manufacturing, and we proudly supply many of Australia's largest construction and building companies. Based in a premium Sydney CBD office, with warehouse and site operations in NSW, VIC, QLD, and SA, we are committed to sustainable sourcing and legal logging compliance. As we continue to grow and expand, we are seeking passionate professionals to join our dynamic team.

Position Overview

We are looking for a proactive and detail-oriented Import & Export Coordinator to manage end-to-end processes in the international trade of timber and related products. This role will involve close coordination with suppliers, buyers, shipping agents, and regulatory bodies to ensure smooth, compliant, and efficient trade operations.

Key Responsibilities

  • Prepare and manage export and import documentation, including invoices, packing lists, certificates of origin, and phytosanitary certificates.
  • Liaise with shipping lines, freight forwarders, customs brokers, and quarantine authorities.
  • Monitor supply chain schedules and coordinate shipment arrangements for timber and wood products.
  • Ensure compliance with international trade regulations (including DAFF requirements and relevant customs codes).
  • Maintain accurate trade records and assist with cost analysis, supplier contracts, and client proposals.
  • Work closely with sales and procurement teams to support client needs and order fulfilment.
  • Research global markets, track tariffs, and contribute to business development in new regions.
  • Assist with sustainability and legal logging compliance under the Illegal Logging Prohibition Act.

Qualifications & Skills

  • Degree in a related field such as Commerce, International Trade, Supply Chain, or similar (or equivalent experience).
  • Graduates are welcome; 2+ years of experience in international trade, timber industry, or related product exports/imports preferred.
  • Strong knowledge of export documentation, Incoterms, and trade compliance regulations.
  • Experience with export systems (e.g., ICS, EXDOC, or similar platforms) is an advantage.
  • Excellent communication skills in English; Mandarin or other language skills are a plus.
  • Detail-oriented, with strong problem-solving and multitasking abilities.

What We Offer

  • Opportunity to work in a global trading environment with experienced industry professionals.
  • Competitive salary and performance incentives.
  • Career growth potential in a rapidly expanding business.
  • Supportive team culture and ongoing training opportunities.
  • Visa sponsorship may be considered for the right candidate who demonstrates a long-term commitment.

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